AF Form 106 Record of Advance Payments – PDF Download 2026

AF Form 106 Record of Advance Payments – PDF Download 2026 – If you’re an active-duty Airman, Air Force Reserve or Air National Guard member, DoD civilian, or finance professional working at a U.S. Air Force installation, you may need AF Form 106 – Record of Advance Payments. This essential financial document helps track and account for advance or cash payments made on behalf of the government, especially when personnel admit pecuniary liability for lost, damaged, or destroyed government property and choose to pay (but lack full cash on hand) or in other official advance payment scenarios.

In this comprehensive, up-to-date guide (current as of 2026), you’ll learn exactly what AF Form 106 is, when to use it, how to fill it out, where to download the official PDF, and answers to the most common questions. All information is drawn directly from official Air Force e-Publishing sources and verified U.S. Air Force training materials.

What Is AF Form 106?

AF Form 106 (also known as AF IMT Form 106) is the official U.S. Air Force form titled “Record of Advance Payments.” It serves as a formal ledger-style record to document advance payments or partial cash settlements processed through the base Accounting and Finance Office (Comptroller Squadron).

Originally dated July 1, 1963, the form remains the current, authorized version available through the official Air Force e-Publishing portal. It ensures proper accounting, audit compliance, and repayment tracking for government funds advanced to individuals or used to settle liabilities.

Key purpose: To create an official, auditable record of advance payments so the government can recover funds, maintain financial accountability, and avoid improper disbursements.

When Should You Use AF Form 106?

Use AF Form 106 in these common situations at U.S. Air Force installations:

  • When military or civilian personnel admit liability for lost, damaged, or destroyed government property (e.g., medical materiel, equipment, tools) and want to pay in cash but do not have the full amount immediately.
  • To document official advance payments issued by the Air Force for mission-related purposes.
  • In supply, logistics, medical materiel, or comptroller operations where cash or advance transactions need formal recording.
  • Anytime the Accounting and Finance Office requires a permanent record of an advance before full repayment or reimbursement.

Note: This is not the form for requesting personal advance pay (that’s DD Form 2560 – Advance Pay Certification/Authorization) or standard travel vouchers. AF Form 106 is specifically the internal record of the payment itself.

Who Needs AF Form 106?

  • U.S. Air Force active duty, Reserve, and Guard members
  • DoD civilians working on Air Force installations
  • Supply, medical materiel, logistics, and comptroller personnel
  • Anyone required to settle a pecuniary liability or receive an official advance

The completed form is always processed and maintained by the base Accounting and Finance Office.

Official AF Form 106 PDF Download (2026)

Download the latest official fillable PDF here (direct from Air Force e-Publishing):

➡️ https://static.e-publishing.af.mil/production/1/af_a4/form/af106/af106.pdf

This is the authoritative source. Always download directly from e-publishing.af.mil to ensure you have the current version with the latest form controls and security features.

Tip: Save a copy before filling it out digitally. Many bases prefer digital submission with electronic signatures.

How to Fill Out AF Form 106 – Step-by-Step Guide?

While the form itself is straightforward and ledger-style, here is the standard process based on Air Force financial management practices:

  1. Header Information – Enter the date, your organization/unit, and any control or voucher number.
  2. Payee Details – Full name, rank/grade, SSN (last four), or employee ID of the person receiving the advance or making payment.
  3. Amount – Exact dollar amount of the advance or cash payment.
  4. Purpose/Explanation – Clear description (e.g., “Partial payment for pecuniary liability – lost government laptop, serial #XXXX” or “Advance for official mission supplies”).
  5. Signatures – The recipient signs to acknowledge receipt. The finance officer or authorized approver signs to certify the transaction. Additional witness or accounting signatures may be required.
  6. Accounting Data – Include the proper fund citation, appropriation, and any repayment schedule.
  7. Remarks/Attachments – Attach supporting documents (e.g., DD Form 362 if related to property loss).

Pro Tip: Consult your local Comptroller Squadron or Financial Management Flight before completing the form. They often provide unit-specific guidance or digital templates.

  • DD Form 362 – Statement of Charges (used alongside AF Form 106 for property loss cases)
  • DD Form 2560 – Advance Pay Certification/Authorization (for personal PCS advances)
  • DD Form 1351-2 – Travel Voucher (for travel-related advances)

Best Practices and Common Mistakes to Avoid

  • Always use the official PDF from e-publishing.af.mil
  • Be precise with amounts and explanations – vague entries can delay processing
  • Keep copies for your records until the debt is cleared
  • Submit promptly to the Accounting and Finance Office
  • Double-check fund citations to prevent accounting errors

Proper use of AF Form 106 helps protect both the individual and the government from financial discrepancies.

Frequently Asked Questions (FAQs) about AF Form 106

Q1: Is AF Form 106 still current in 2026?
Yes. The official PDF remains available and authorized through Air Force e-Publishing.

Q2: Can I fill it out digitally?
Yes – the current version supports fillable fields and digital signatures.

Q3: Where do I submit AF Form 106?
Directly to your base Accounting and Finance Office (Comptroller Squadron).

Q4: What’s the difference between AF Form 106 and DD Form 362?
AF Form 106 records the actual payment/advance. DD Form 362 documents the charge/liability for lost or damaged property.

Q5: Do I need AF Form 106 for normal payroll advances?
No. Use DD Form 2560 for personal advance pay requests.

Why Accurate Record-Keeping Matters?

In an era of tight budgets and strict DoD audits, forms like AF Form 106 ensure every dollar advanced is properly tracked, repaid, and accounted for. Whether you’re settling a small liability or handling mission-essential advances, this form keeps everything compliant and transparent.

Ready to get started?
Download AF Form 106 now → https://static.e-publishing.af.mil/production/1/af_a4/form/af106/af106.pdf

For questions specific to your base, contact your local Financial Management Flight. They are the experts on Air Force advance payment procedures.

This guide was prepared using official Air Force publications and e-Publishing resources. Always verify with your installation’s comptroller office for the most current local procedures.