AF Form 1393: Petty Cash Voucher – Inmate’s Personal Deposit

AF Form 1393: Petty Cash Voucher – Inmate’s Personal Deposit – is an official U.S. Air Force form used in military confinement and corrections facilities to document small cash expenditures from an inmate’s personal funds.

This form supports accurate financial management within the Inmate’s Personal Deposit Fund (PDF), a trust account holding money for inmates’ personal use (such as commissary purchases, authorized items, or small withdrawals). It ensures proper accountability, prevents misuse, and complies with Air Force corrections policies.

What Is the Inmate’s Personal Deposit Fund (PDF)?

The Inmate’s Personal Deposit Fund is a dedicated account where money belonging to confined Air Force personnel (inmates or confinees) is held. Funds typically come from:

  • Deposits upon admission (U.S. currency via approved methods like money orders or cashier’s checks).
  • Earnings or other authorized sources during confinement.

Inmates in pay status often must use their PDF for purchases. Facility commanders can set reasonable limits on fund usage. The PDF operates under strict accountability rules outlined in Air Force Instructions like AFI 31-205 (Air Force Corrections System). Related forms include AF Form 1392 (Summary Disbursement Voucher), AF Form 1390 (Withdrawal Request), and receipt forms for deposits.

Key rules:

  • Cash and personal checks are often restricted or prohibited through mail; only approved negotiable instruments are accepted.
  • A minimum balance (e.g., $40 in some facilities) may be required.
  • All transactions require proper documentation to maintain audit trails and prevent funds manipulation.

Purpose of AF Form 1393 (Petty Cash Voucher)

AF Form 1393 (also referred to as AF IMT Form 1393) serves as the official voucher for locally authorized petty cash expenditures from an inmate’s PDF account. It is specifically intended for small-dollar transactions (historically $50 or less, though current facility policies may vary).

Primary uses include:

  • Documenting minor cash payouts for approved inmate needs (e.g., small commissary items, hygiene products, or other locally authorized purchases).
  • Supporting reimbursement to petty cash or tracking disbursements that do not require a full check.
  • Maintaining a clear audit trail as part of the overall PDF accounting system.

This form pairs with summary disbursement processes (e.g., via AF Form 1392) for larger or grouped transactions. Proper use helps confinement officers, custodians, and finance personnel ensure compliance with Department of the Air Force standards for prisoner funds management.

Note: The form was originally released as AF IMT 1393 on or around November 1, 2000 (with some references to 20010301 versioning in related forms). Always use the most current version from official Air Force e-Publishing sources.

Who Uses AF Form 1393?

  • Confinement facility staff — Including the PDF custodian, confinement officer, or NCOIC.
  • Military corrections personnel — Responsible for inmate finance and property management.
  • Authorized approvers — Who review and sign off on small expenditures.

It is used exclusively within U.S. Air Force corrections facilities (not general petty cash for base operations, which uses different forms like AF Form 1401).

How to Obtain and Use AF Form 1393?

  1. Download the official form — Get the fillable PDF directly from the Air Force e-Publishing site: https://static.e-publishing.af.mil/production/1/af_a4/form/af1393/af1393.pdf.
  2. Fill it out — Follow any block-specific instructions on the form (typical petty cash vouchers include fields for inmate name/SSN, date, voucher number, amount, purpose/description of expenditure, signatures of preparer, approver, and custodian).
  3. Assign a voucher number — Facilities often use a sequential system (e.g., CXX-YYYY format) for tracking.
  4. Attach supporting documentation — Such as withdrawal requests or receipts, when required.
  5. File and retain — As part of the inmate’s financial records and facility audit files.

Tip for users: The form is designed to be straightforward and compatible with standard PDF viewers. No separate detailed public fill-in guide exists beyond the form itself and references in AFI 31-205/AFI 31-105 supplements, so consult your local confinement facility operating instructions for any site-specific procedures.

  • AF Form 1390 — Withdrawal Request – Inmate’s Personal Deposit Fund (for requesting cash or check withdrawals).
  • AF Form 1392 — Summary Disbursement Voucher – Inmate’s Personal Deposit Fund (cover sheet for multiple transactions).
  • AF Form 1387 — Receipt for deposits into the PDF.
  • AF Form 808 — Cash Account tracking for the fund.

These forms work together to create a complete, auditable system for inmate finances.

Why Proper Use of AF Form 1393 Matters?

Accurate documentation protects inmate rights, ensures fiscal responsibility, and supports compliance during inspections of the Personal Deposit Fund. Errors or missing vouchers can lead to discrepancies, delays in inmate access to funds, or administrative issues.

For the latest policies, refer to current Department of the Air Force Instructions on the corrections system (search e-publishing.af.mil for AFI 31-205 or successor publications). Facility commanders or PDF custodians provide training on exact procedures.

Download AF Form 1393 here: Official PDF Link

If you are a service member, confinement staff, or family member needing assistance with inmate funds in an Air Force facility, contact the local confinement officer or review your installation’s supplements to AFI 31-205 for guidance.

This article is for informational purposes only and is based on publicly available U.S. Air Force resources. Policies can change; always verify with official military channels for the most current requirements.