DAF Form 868: Request for Ground Transportation Support

DAF Form 868: Request for Ground Transportation Support – DAF Form 868, officially titled Request for Ground Transportation Support, is a key Department of the Air Force (DAF) document used to request official ground transportation services. This includes passenger movements, cargo transport, U-Drive-It vehicles, wrecker/recovery, aircrew support, protocol services, and other needs on Air Force installations.

Military members, civilian employees, and authorized personnel across the U.S. Air Force and Space Force use this form to coordinate essential transportation support through the Ground Transportation Operations Center (GTOC). It ensures efficient, compliant, and documented use of government motor vehicles (GMVs) per DAFI 24-301, Ground Transportation.

Why Use DAF Form 868?

  • Official Use Compliance: It enforces DoD and DAF policies limiting GMV use to official purposes only (not personal convenience, rank, or prestige).
  • Resource Management: GTOC uses the form to assign vehicles, operators, and support while tracking availability, especially during high-demand periods, exercises, or deployments.
  • Mission Support: It covers diverse needs like passenger shuttles, cargo movement, VIP/protocol transport, aircrew pickup, wrecker services, and more.
  • Documentation & Accountability: It provides a clear audit trail for dispatch, confirmation, and completion, supporting manpower planning and compliance.

The current version (updated 2020, prescribed by DAFI 24-301) replaces previous AF Form 868 editions. Previous versions are obsolete.

Key Sections of DAF Form 868

The fillable PDF form includes these main fields:

  • Requester Information: Today’s date, requesting organization, POC name and phone.
  • Type of Service: Checkboxes for U-Drive-It, Cargo Movement, Protocol, Wrecker/Recovery, Aircrew Support, Passenger, Documented Cargo, or Other.
  • Timing: Date/time required, return date/time.
  • Details: Number of passengers, cargo description (type/size/weight), pickup and drop-off locations (specify building/installation on joint bases).
  • Mission Requirements: Detailed justification and type/quantity of vehicle needed.
  • Requester Certification: Name, grade, unit, contact info, and signature.
  • GTOC Use Only: Confirmation, dispatch/arrival/pickup/completion times, vehicle details, and disposition codes (e.g., No Manning Available, No Vehicle Available, Canceled, No Show).

Pro Tip: Provide clear mission requirements and attach supporting documentation if needed. Submit in advance (often at least two weeks for complex requests) for best results.

Step-by-Step: How to Fill Out and Submit DAF Form 868?

  1. Download the official form: DAF Form 868 PDF.
  2. Complete requester details and service type accurately.
  3. Specify exact locations, times, and requirements.
  4. Justify the mission clearly (reference official duties).
  5. Email or submit per local GTOC instructions.
  6. Await confirmation and track status through the GTOC.

Use Adobe Acrobat or compatible software for digital filling. Always verify with your unit or installation Vehicle Operations for local supplements or procedures.

DAF Form 868 operates under DAFI 24-301, Ground Transportation (and supplements), which governs:

  • Official use of GMVs.
  • Ground Transportation Operations Centers.
  • Licensing, dispatch, and safety.

Installation-specific supplements (e.g., at Joint Bases or wings) may add local rules for protocol, VIP support, or prioritization.

For broader context, see Air Force e-Publishing for the latest DAF forms and instructions.

Common Use Cases for USAF Personnel in the United States

  • Daily Operations: Passenger transport between buildings or installations.
  • Deployments & Exercises: Cargo and personnel movement.
  • Protocol Events: Distinguished visitor or ceremony support.
  • Maintenance & Recovery: Wrecker services for disabled vehicles.
  • Aircrew Support: Timely transport to/from aircraft or quarters.

U.S.-based users should contact their local Logistics Readiness Squadron (LRS) or GTOC for installation-specific guidance.

Download DAF Form 868

  • Official Source: DAF Form 868 PDF (Air Force e-Publishing).
  • Fillable versions are also available on authorized sites like Templateroller for convenience.

Always use the most current version from e-Publishing.af.mil to ensure compliance.

Frequently Asked Questions (FAQ)

Is DAF Form 868 only for Air Force?
It primarily serves DAF (Air Force and Space Force) but applies where authorized for joint or supported activities.

Can I use it for personal transportation?
No. GMVs are strictly for official use per policy. Violations can lead to disciplinary action.

How far in advance should I submit?
Submit as early as possible; complex or protocol requests often need weeks of lead time.

Where do I send the completed form?
Email to your installation’s Ground Transportation Operations Center (contact your LRS/Vehicle Operations for the address).

Is training required to request or dispatch?
Requesters need basic familiarity; GTOC dispatchers follow specific training under DAFI 24-301 and related Career Field Education and Training Plans.

For the latest official guidance, visit Air Force e-Publishing and search for DAF Form 868 or DAFI 24-301.

This article is for informational purposes and based on publicly available official sources. Always consult your chain of command or local transportation office for mission-specific advice.