AF Form 1388: Download Summary Receipt Voucher PDF – If you work in U.S. Air Force confinement facilities, corrections administration, or handle inmate financial records, AF Form 1388 is an essential document for managing the Inmate’s Personal Deposit Fund (PDF). This official Air Force form serves as a Summary Receipt Voucher to accurately document and summarize deposits into an inmate’s personal account.
In this guide, we cover what AF Form 1388 is, its purpose, how it fits into Air Force corrections procedures, related forms, and where to download the latest version directly from official sources.
What Is AF Form 1388?
AF Form 1388, titled “Summary Receipt Voucher – Inmate’s Personal Deposit Fund,” is a standardized U.S. Air Force form used to record and summarize monetary deposits made to an inmate’s personal account while in confinement.
The form typically captures key details such as:
- Inmate’s name and identifying information (e.g., SSN or service number)
- Amount deposited (in figures and written form)
- Receipt or voucher number
- Date of the transaction
- Source or purpose of the deposit
- Inmate’s organization or unit (where applicable)
- Signatures of personnel handling the funds
It functions as a summary tool, often compiling multiple individual receipts (such as those from the companion AF Form 1387) into a single record for accounting and auditing purposes.
This form helps maintain strict accountability for funds belonging to military inmates, ensuring transparency, security, and compliance with corrections regulations.
Purpose of the Inmate’s Personal Deposit Fund (PDF)
The Inmate’s Personal Deposit Fund holds money that belongs to the inmate. This can include:
- Funds found in personal effects upon admission
- Money sent by family or friends
- Earnings from approved work or other authorized sources (for inmates in pay status)
Inmates in pay status generally use their PDF to purchase health and comfort items, commissary goods, or other approved expenses. Facility commanders may set reasonable limits on fund usage. For non-pay status inmates, the Air Force or parent unit may provide basic health and comfort items through other funding channels.
Proper management of the PDF supports rehabilitation goals while preventing contraband, theft, or mismanagement of funds. Deposits and withdrawals are carefully documented to protect both the inmate’s assets and facility accountability.
How and When Is AF Form 1388 Used?
AF Form 1388 is primarily used in Air Force confinement or corrections facilities as part of routine financial administration for inmates. It is typically completed by corrections staff, confinement facility personnel, or designated custodians of the Personal Deposit Fund.
Key uses include:
- Summarizing multiple cash, check, or money order deposits received for an inmate
- Supporting audits and inspections of the Personal Deposit Fund
- Maintaining accurate records for transfer of accountability when inmates move between facilities
- Generating activity reports or reconciliations alongside forms like AF Form 808 (Cash Account – Inmate’s Personal Deposit Fund)
Related forms in the Inmate’s Personal Deposit Fund process often include:
- AF Form 1387: Individual Receipt – Inmate’s Personal Deposit Fund (used for single transactions)
- AF Form 1390: Withdrawal Request – Inmate’s Personal Deposit Fund
- AF Form 1392: Summary Disbursement Voucher – Inmate’s Personal Deposit Fund
- AF Form 808: Cash Account tracking
These forms work together to create a complete audit trail for inmate finances.
Procedures for handling the PDF and related forms are outlined in Air Force corrections guidance, including historical references in AFI 31-205 (The Air Force Corrections System) and supplements such as AFI 31-105 series documents at specific installations. These instructions emphasize secure handling, regular inspections, and proper disposition of funds upon release or transfer.
Note: Always consult the most current Department of the Air Force publications, DoD Instruction 1325.07 (Administration of Military Correctional Facilities), and local facility operating instructions for the latest requirements, as policies evolve.
Who Needs AF Form 1388?
This form is mainly for:
- Air Force Security Forces personnel operating confinement facilities
- Corrections officers and confinement facility staff
- Financial or administrative specialists supporting the Inmate Personal Deposit Fund
- Auditors or inspectors reviewing corrections programs
- Units with members in confinement who need to track or provide funds
Accurate use of AF Form 1388 helps ensure compliance during facility accreditations and inspections.
How to Download AF Form 1388 (Official PDF)?
The official AF Form 1388 is available for free download from the Air Force e-Publishing website:
→ Direct Download Link: https://static.e-publishing.af.mil/production/1/af_a4/form/af1388/af1388.pdf
This is the authoritative source maintained by the Air Force. Previous editions may be obsolete—always use the current version from e-Publishing.
Additional resources:
- Air Force Forms Portal and e-Publishing (search for AF Form 1388)
- Installation-level supplements to AFI 31-series instructions
Tip for Users: Ensure you have Adobe Reader (or compatible PDF viewer) to open and print the form properly. Some versions may include privacy statements or instructions on the reverse side.
Best Practices for Handling AF Form 1388 and Inmate Funds
- Double-Check Entries: Verify inmate details, amounts (both numeric and written), and signatures to prevent errors or discrepancies.
- Secure Storage: Treat PDF records as sensitive documents with proper safeguarding per privacy and security regulations.
- Regular Reconciliation: Pair summary vouchers with individual receipts and cash account ledgers for accurate balances.
- Compliance: Follow current AFI/DAFI guidance on corrections and financial management. Conduct periodic inspections as required.
- Privacy Considerations: Forms involving inmate personal information are subject to the Privacy Act—handle accordingly.
Proper documentation protects the rights of confined personnel and supports the corrective (rather than purely punitive) focus of the Air Force Corrections System.
Conclusion
AF Form 1388 plays a vital role in transparent and accountable management of the Inmate’s Personal Deposit Fund within U.S. Air Force confinement facilities. Whether you’re processing deposits, preparing for an inspection, or ensuring compliance with corrections policy, having quick access to this form and understanding its use is essential.
Download the official AF Form 1388 here: https://static.e-publishing.af.mil/production/1/af_a4/form/af1388/af1388.pdf
For the latest policies, refer to official Air Force e-Publishing resources and DoD instructions on military corrections. Always verify with your local confinement facility or servicing legal/financial office for installation-specific procedures.
This article is for informational purposes and is based on publicly available Air Force forms and historical guidance. Policies can change—consult current official publications for authoritative instructions.
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