AF Form 1311: Monthly Report of Federal Civilian Employment

AF Form 1311: Monthly Report of Federal Civilian Employment – Employment is a specialized Air Force form used to track and report compensation data for federal civilian employees at installations. It focuses primarily on wages, salaries, lump sum payments, and related totals, often broken down by direct hire and indirect hire categories, as well as geographic locations.

This form supports broader federal civilian employment reporting requirements managed by the U.S. Office of Personnel Management (OPM) through systems like the SF 113-A (Monthly Report of Federal Civilian Employment), which collects data on employment counts, payroll, turnover, and ceilings. The AF Form 1311 appears tailored for Air Force financial or personnel management needs, emphasizing compensation details that feed into departmental or installation-level accounting and oversight.

What Is AF Form 1311?

The official title is Monthly Report of Federal Civilian Employment. It is an older Air Force Information Management Tool (AF IMT 1311, dated 19730301, with previous editions marked obsolete). The form captures month-ending compensation data for civilian personnel.

Key sections include:

  • Installation and ADSN (likely Accounting and Disbursing Station Number) — Identifies the reporting unit.
  • Section I: Direct Hire Compensation — Reports wages and salaries earned, lump sum payments, and totals (including MAP & Ind Fund, possibly referring to specific funding or adjustment categories).
  • Section II: Indirect Hire Compensation — Similar breakdown for indirectly hired personnel.
  • Geographic breakdowns for reporting compensation, such as:
    • United States (CONUS)
    • Washington D.C. Metro Area
    • Outside Wash D.C. Metro Area
    • Territories of the U.S.
    • Foreign countries (e.g., Canada, Germany, Japan, United Kingdom, and others listed on the form)
  • Remarks, Month Ending, Date, and Signature and Title of Approving Officer.

The form emphasizes compensation (wages/salaries earned and lump sums) rather than headcount or turnover, distinguishing it from the more comprehensive OPM SF 113-A, which includes employment status, accessions, separations, and ceiling data.

Purpose of AF Form 1311

The primary purpose is to provide a structured monthly snapshot of civilian payroll and compensation costs at Air Force installations. This data supports:

  • Internal Air Force financial management and budgeting.
  • Compliance with Department of Defense (DoD) and OPM requirements for tracking federal civilian workforce costs.
  • Aggregation into higher-level reports on federal employment and payroll trends.

Accurate reporting helps ensure proper fund accountability, informs resource allocation, and contributes to government-wide visibility into civilian workforce expenditures. Timely submission of related federal reports (like SF 113 series) is emphasized by OPM for meeting Office of Management and Budget (OMB) data needs.

Who Uses AF Form 1311 and How Often?

  • Users: Typically prepared by civilian personnel offices, financial management personnel, or payroll/administrative staff at Air Force installations (including those under the Department of the Air Force).
  • Frequency: Monthly, covering the “Month Ending” period.
  • Submission: Specific routing is handled internally per Air Force guidance (often through financial or personnel channels). It aligns with broader DoD/OPM timelines, where similar reports are due by the 15th of the following month.

The form is available as a fillable or printable PDF from official Air Force e-Publishing sources.

How to Download the Official AF Form 1311?

You can download the current version directly here:
Download AF Form 1311 PDF

Always use the official link from e-Publishing.af.mil to ensure you have the latest or authorized edition. Previous editions are obsolete.

How to Fill Out AF Form 1311?

While the PDF itself contains block-level layout rather than exhaustive step-by-step instructions (common for many legacy forms), general guidance includes:

  1. Enter the Installation name or identifier.
  2. Provide the ADSN where applicable.
  3. For each relevant section (Direct Hire and Indirect Hire):
    • Report Wages and Salaries Earned.
    • Report Lump Sum Payments.
    • Calculate or enter Totals (Incl. MAP & Ind Fund).
  4. Break down amounts by the geographic categories listed on the form.
  5. Add any explanatory Remarks.
  6. Enter the Month Ending date and report Date.
  7. Obtain the Signature and Title of the Approving Officer.

Data should be pulled from official payroll systems, ensuring accuracy in dollars (often reported in whole numbers or as specified). Cross-reference with related OPM SF 113-A guidance for consistency in federal civilian payroll reporting, where payroll figures are entered in thousands of dollars.

For detailed procedural guidance, consult your local Air Force civilian personnel or financial management office, as well as any prescribing Air Force Instruction (AFI) or Department of the Air Force Instruction (DAFI) on civilian personnel or financial reporting. Forms like this often tie into systems such as the Defense Civilian Personnel Data System (DCPDS).

AF Form 1311 operates within the larger ecosystem of federal workforce reporting:

  • SF 113-A: Covers employment counts (permanent, full-time, etc.), payroll, turnover (accessions/separations), and ceilings.
  • SF 113-G: Focuses on full-time equivalent (FTE) work-year data.
  • OPM’s FedScope and Enterprise Human Resources Integration (EHRI) systems provide aggregated public data on federal civilian employment.

These reports help track the overall size, cost, and composition of the federal civilian workforce, which includes hundreds of thousands of Air Force civilians supporting missions worldwide.

Tips for Accurate Compliance

  • Use current payroll extracts and accounting data to avoid discrepancies.
  • Ensure geographic allocations match duty station records.
  • Maintain supporting documentation for audits.
  • Submit on time to support monthly closeout processes.
  • Check e-Publishing.af.mil or MyPers for any updates, supplements, or related publications.

If you are an Air Force civilian employee, supervisor, or HR/finance professional needing assistance with this form, contact your servicing Civilian Personnel Office (CPO) or Financial Management office for installation-specific procedures.

Download the form today and ensure your monthly civilian employment compensation reporting is accurate and compliant.

This article is for informational purposes and is based on official U.S. government sources. Always refer to the latest guidance from the Department of the Air Force and OPM for official instructions.