AF Form 4341: Assistant Secretary Letterhead (500 Sheets)

AF Form 4341: Assistant Secretary Letterhead (500 Sheets) – AF Form 4341 is the official pre-printed letterhead stationery issued by the U.S. Air Force for use in the Office of the Assistant Secretary. This high-quality 8-1/2 x 11 inch paper comes in packs of 500 sheets and supports professional, compliant official correspondence for Department of the Air Force (DAF) activities.

Service members, civilian employees, and units preparing formal memorandums, staff studies, reports, or other official communications rely on this standardized letterhead to maintain a professional appearance while meeting strict DoD and Air Force formatting requirements.

What Is AF Form 4341?

AF Form 4341 provides pre-printed letterhead specifically for the Office of the Assistant Secretary. It features the proper Department of the Air Force header, organizational identification, and seal in authorized ink colors (typically DoW blue or black).

This physical stationery is distinct from computer-generated letterhead. It offers a premium, consistent look for high-level or high-volume official documents. The form is listed in Air Force supply catalogs as a physical item: “LETTERHEAD, Office of the Assistant Secretary (8-1/2 x 11) (Issued by PACK, 500 sheets per pack).”

Key Specifications of AF Form 4341

  • Size: Standard 8-1/2 x 11 inches (letter size)
  • Format: Pre-printed letterhead on quality bond paper
  • Packaging: 500 sheets per pack
  • Purpose: Official correspondence originating from or associated with the Office of the Assistant Secretary
  • Ink/Seal: Uses authorized Department of War (DoW) blue or black ink, with the official seal properly aligned (typically 1 inch diameter, positioned per AFMAN 33-326 guidelines)
  • Compliance: Meets DoD 5110.04-M standards for DoD letterheads and Air Force requirements in AFMAN 33-326, Preparing Official Communications

Units without dedicated pre-printed letterhead often use parent organization stationery and add their specific office symbol in the “FROM” line.

Why Use Pre-Printed Letterhead Like AF Form 4341?

AFMAN 33-326 authorizes only two types of letterhead for official Air Force communications:

  1. Standard (pre-printed) letterhead — such as AF Form 4341
  2. Computer-generated letterhead — created on plain white paper using approved templates

Pre-printed letterhead like AF Form 4341 is preferred in situations requiring a formal, polished appearance, such as:

  • Correspondence from headquarters or assistant secretary-level offices
  • Documents intended for external audiences (Congress, other federal agencies, or high-level stakeholders)
  • Ceremonial or archival-quality records
  • When cost and quantity justify printed stock (MAJCOMs may authorize lower-level use in specific cases)

For most day-to-day use, computer-generated letterhead on plain bond paper is acceptable and more efficient. However, pre-printed options ensure exact color, alignment, and seal reproduction without relying on local printers.

How to Use AF Form 4341 in Official Communications?

Follow these guidelines from AFMAN 33-326 and related DAF policies:

  • Use white letterhead stationery for the first page of memorandums, staff studies, reports, or meeting minutes.
  • Use plain white paper for all continuation pages.
  • Center the organization name and address (no more than four lines).
  • Include the full “FROM” element with organization, office symbol, street address, city, state, and 9-digit ZIP code.
  • Print or type in black ink for the body text.
  • For computer-generated alternatives, use approved DAF memorandum templates available on e-Publishing.

Always refer to AFH 33-337, The Tongue and Quill, for additional guidance on clear, effective Air Force writing.

Important: Only use authorized letterhead. Unauthorized modifications or non-standard formats may violate policy. Exceptions require approval through the appropriate MAJCOM or SAF/CN channel.

These links provide access to official catalogs and specifications for AF forms, including stationery items. Always verify the most current version on the e-Publishing site, as policies and stock numbers can update.

For memorandum templates, search for “DAF Official Memorandum Template” on e-Publishing.

Compliance and Best Practices for USAF Personnel

  • Recordkeeping: Manage documents created with AF Form 4341 per AFMAN 33-363 and the Air Force Records Disposition Schedule.
  • Security: Protect classified information according to applicable instructions.
  • Updates: Check AFMAN 33-326 (latest revision as of 31 July 2019, with possible updates) for the most current letterhead rules. The manual applies to all Regular Air Force, Air Force Reserve, Air National Guard, and civilian employees.

Using the correct letterhead demonstrates attention to detail and professionalism — critical traits in military and federal communications.

Need More Information?

If your unit requires assistance ordering AF Form 4341 or setting up compliant computer-generated letterhead, contact your local Publications and Forms Manager, administrative support section, or base supply. For policy questions, refer to SAF/CN or your MAJCOM functional office.

Keywords for this guide: AF Form 4341, Air Force letterhead, Office of the Assistant Secretary letterhead, pre-printed stationery 500 sheets, AFMAN 33-326, DAF official memorandum, Air Force forms, e-Publishing.

This article is for informational purposes and is based on official U.S. Air Force sources available as of 2026. Always consult the latest guidance on e-publishing.af.mil or through your chain of command for mission-specific requirements.