DAF Form 3572: USAF Heritage Program Loan Agreement PDF

DAF Form 3572: USAF Heritage Program Loan Agreement PDF –  If you’re a private collector, veteran, or artifact owner interested in loaning historical items to a U.S. Air Force museum or heritage activity, DAF Form 3572 is the official document you need. This form formalizes the USAF Heritage Program Loan Agreement, ensuring proper documentation, safekeeping, and return of loaned historical property.

The latest version of the form is dated 20250320 (March 20, 2025) and is prescribed by DAFI 84-103, USAF Heritage Program. You can download the official blank PDF directly from the U.S. Air Force e-Publishing site:
Download DAF Form 3572 PDF

What Is the USAF Heritage Program?

The U.S. Air Force Heritage Program (managed primarily through the National Museum of the United States Air Force – NMUSAF at Wright-Patterson AFB, Ohio) preserves, manages, and displays artifacts that tell the story of Air Force history, technology, and heritage. This includes aircraft, aerospace vehicles, documents, uniforms, equipment, and other historical items.

The program operates multiple loan initiatives:

  • Military Loan Program — For USAF and DoD organizations.
  • Community Static Display Program — For veterans’ groups, municipalities, and public displays.
  • Civilian Museum Loan Program — For qualified non-profit museums.

Loans help bring Air Force history to a wider audience across the United States while ensuring professional care and accountability for the artifacts. The NMUSAF oversees thousands of items on loan to hundreds of organizations.

What Is DAF Form 3572 Used For?

DAF Form 3572 documents incoming loans of historical property to a borrowing heritage activity (typically a USAF museum or authorized entity). It is not for permanent donations—that role belongs to the related DAF Form 3571 (Proffer of Gift Agreement).

Key purposes include:

  • Recording lender (owner/donor) contact and item details.
  • Establishing clear terms for the temporary loan.
  • Protecting both parties by outlining responsibilities for care, photography, return procedures, and more.
  • Providing data for NMUSAF collection management staff.

The form is voluntary, but NMUSAF will not accept loans without the completed information and signatures.

How to Fill Out DAF Form 3572?

The two-page form is straightforward. Here are the main sections:

  1. Borrowing Heritage Activity Address — Enter the full address of the museum or heritage unit receiving the loan.
  2. Lender Information — Provide the lender’s name, complete mailing address, and telephone number (with area code). Accurate contact info is critical for return of the items.
  3. Loan Information — Specify the loan period (start and end dates) and the purpose of the loan (e.g., public exhibition, educational display, temporary research).
  4. Description of Loaned Items — Provide a detailed list of each item being loaned. Include descriptions, identifiers (serial numbers, markings, condition notes), and quantity as needed. Use continuation sheets if necessary.
  5. Conditions — The form includes standard terms (detailed below). Additional custom conditions can be added in the provided space.
  6. Signatures — Both the Lender and the Museum Representative must sign and date the form. The lender’s signature certifies agreement to the terms.

Tip: Work directly with the receiving museum’s curator or collection management staff. They can provide guidance tailored to your specific items and may reproduce the form locally if needed.

Key Terms and Conditions of the Loan Agreement

The form outlines important responsibilities to protect the historical objects:

  • The Borrower (museum/heritage activity) must exercise a higher degree of care for the loaned objects than it does for its own similar property.
  • Unless notified otherwise in writing, the borrower may photograph, sketch, or reproduce the objects.
  • Items will only be returned to the named lender or their duly authorized agent. In the event of the lender’s death, legal representatives must notify the borrower promptly with heir information.
  • Additional conditions can be negotiated and documented on the form.

These terms help ensure professional handling while respecting the lender’s ownership rights.

DAF Form 3572 includes a standard Privacy Act Statement:

  • Authority: 26 U.S.C. 170(c)(1) (charitable contributions), 10 U.S.C. 2601 (general gift funds), AFI 51-601 (Gifts to the Air Force), and DAFI 84-103 (USAF Heritage Program).
  • Principal Purpose: To collect lender data for managing USAF historical property.
  • Routine Uses: DoD Blanket Routine Uses apply.
  • Disclosure: Voluntary, but required for loan acceptance.

Always review the full statement on the form itself.

Who Should Use This Form?

  • Individuals or organizations owning historical Air Force-related artifacts who wish to loan them temporarily for display or preservation.
  • USAF museum curators and heritage program staff documenting incoming loans.
  • Veterans, families of service members, collectors, or estates with relevant items.

Note: For permanent gifts, use DAF Form 3571 instead. For aerospace vehicles on static display, additional processes and certifications may apply under the Civilian Museum Loan Program.

How to Get Started with a Loan?

  1. Contact the National Museum of the USAF or the specific heritage activity you wish to work with.
  2. Discuss your items and their potential value to the USAF Heritage Program.
  3. Complete DAF Form 3572 with museum staff assistance.
  4. Ensure items meet any condition or documentation requirements (a separate condition survey form, DAF Form 3573, may be used in some cases).

For broader loan program details, visit the official NMUSAF Loan Programs page.

Download DAF Form 3572

Official PDF (Latest Version – 20250320):
https://static.e-publishing.af.mil/production/1/af_ho/form/daf3572/daf3572.pdf

This form is publicly available through the Department of the Air Force e-Publishing system and can be filled digitally or printed.

Why Proper Documentation Matters?

Using the correct official form like DAF Form 3572 ensures legal clarity, protects your property, and supports the Air Force’s mission to preserve history for future generations. Whether you’re loaning a single artifact or coordinating a larger exhibit, following DAFI 84-103 procedures maintains the integrity of America’s aerospace heritage.

Questions? Reach out directly to NMUSAF collection management or your local Air Force base historian/museum for personalized assistance.

This guide is for informational purposes only and is based on official U.S. Air Force publications. Always consult the latest form and DAFI 84-103 for authoritative guidance.