AF Form 1065: NAF Civilian Position Description Guide – If you work in U.S. Air Force Nonappropriated Fund (NAF) employment—whether as a supervisor, HR professional, or current NAF employee—AF Form 1065 is one of the most important documents you’ll encounter. Officially titled Nonappropriated Fund (NAF) Civilian Position Description, this form officially documents the duties, responsibilities, qualifications, and performance expectations for NAF civilian positions across Air Force installations worldwide.
In this comprehensive, SEO-optimized guide tailored for U.S. readers, you’ll learn exactly what AF Form 1065 is, why it matters for NAF jobs, how to download and complete it correctly, and how it fits into the broader NAF personnel system. Whether you’re classifying a new position at a stateside base like Joint Base San Antonio or updating records at Travis AFB, this article provides current, trusted information drawn directly from official Air Force sources.
What Are Nonappropriated Fund (NAF) Positions?
NAF positions are federal jobs paid from self-generated revenue rather than congressional appropriations. Funds come from Air Force Services activities such as golf courses, bowling centers, clubs, child development centers, fitness facilities, and recreation programs.
Unlike Appropriated Fund (APF) civil service positions, NAF employment operates under a separate personnel system governed by Department of Defense and Air Force policies (primarily AFI 34-301 and AFPD 34-3). NAF jobs fall into three main pay systems:
- Crafts and Trades (CT) – NA, NL, NS pay plans (blue-collar roles)
- NAF Payband (NF) – White-collar and managerial positions
- Child and Youth (CY) – Program assistants, leaders, and technicians
There are two appointment types:
- Flexible (0–40 hours/week, no benefits)
- Regular (20–40 hours/week, full benefits including health insurance, retirement, and leave)
AF Form 1065 is the primary tool used to describe Crafts and Trades (CT) positions, while AF Form 1702 (NAF Position Guide) supports payband positions. Accurate position descriptions ensure fair classification, proper pay, legal compliance, and clear performance expectations.
What Is AF Form 1065 and Why Does It Matter?
AF Form 1065 captures the official duties, supervisory controls, qualification requirements, and conditions of employment for NAF civilian roles. Supervisors and managers use it to:
- Establish new positions
- Support classification and pay determinations
- Set measurable performance standards
- Document training needs
- Maintain compliance during audits, promotions, reassignments, or appeals
According to the latest AFI 34-301 (24 July 2023, certified current 17 June 2025), managers must write accurate position descriptions that include realistic qualification requirements and performance standards. Standardized AF position descriptions are available and should be used whenever possible for consistency across bases.
Key reasons AF Form 1065 is critical:
- Determines correct pay grade or payband
- Protects against misclassification appeals
- Supports performance evaluations and awards
- Ensures Equal Employment Opportunity and merit principles
- Required for Official Personnel Folder (OPF) records
Structure and Key Sections of AF Form 1065
While the exact layout is best viewed in the official fillable PDF, AF Form 1065 typically includes blocks for:
- Position identification (title, series, grade/payband, organization, location)
- Purpose of the position
- Major duties and responsibilities (the heart of the form)
- Supervisory controls
- Qualification requirements (experience, education, certifications)
- Conditions of employment (e.g., background checks, physical requirements, licenses)
- Performance standards (often cross-referenced with AF Form 1702)
- Remarks and certification signatures
Supervisors certify accuracy, and the NAF Human Resources Office (HRO) in the Force Support Squadron handles final classification.
Pro tip: Use standardized position descriptions from the Services Installation Support Portal whenever possible. Local modifications are allowed only if they don’t change the classification.
Step-by-Step: How to Download and Complete AF Form 1065
- Official Download – Get the most current fillable version directly from the Air Force e-Publishing site:
Download AF Form 1065 PDF - Gather Information – Review the actual job, talk to the incumbent (if any), and consult classification standards in DoDI 1400.25 Volume 1407 or OPM Federal Wage System standards.
- Complete the Form – Be specific but concise. Focus on regular/recurring duties (at least 25% of time). Avoid vague phrases like “other duties as assigned” for grade-controlling work.
- Submit for Classification – Forward the completed AF Form 1065 (and AF Form 1702 if applicable) to your NAF HRO for review and classification.
- Distribute Copies – Provide the employee a copy, keep one in the supervisor’s Employee Work Folder, and ensure the HRO places it in the Official Personnel Folder.
- Update as Needed – Review and revise whenever significant duty changes occur. Employees have appeal rights for classification decisions.
The 2019 NAF Personnel Program Management and Administration Procedures Guide (still widely used as implementing guidance) emphasizes that supervisors must maintain current PDs/PGs and report changes promptly.
NAF Position Descriptions vs. APF (Civil Service) Forms
Many people confuse AF Form 1065 with the APF AF Form 1378 (Civilian Personnel Position Description). Key differences:
- AF Form 1065 → Exclusively for NAF positions (self-funded)
- AF Form 1378 → For Appropriated Fund (taxpayer-funded) civil service roles
- NAF has its own pay systems, benefits portability rules, and classification standards
NAF employees enjoy many of the same federal benefits as APF staff (with some differences in portability and retirement rules), but the funding source and personnel rules are distinct.
Who Needs AF Form 1065?
- Supervisors and Managers at Air Force bases managing NAF activities
- NAF Human Resources Offices (FSS/NAF HR)
- Employees wanting to understand their exact duties and classification
- Classification Specialists performing audits or appeals
Best Practices for Writing Effective NAF Position Descriptions
- Use action verbs and quantify where possible
- Focus on major duties that control the grade
- Include FLSA (Fair Labor Standards Act) implications
- Align with mission needs and standardized guides
- Review annually or when mission changes occur
Accurate PDs reduce grievances, improve hiring, and support a productive workforce at bases from Alaska to Florida.
Download AF Form 1065 Today
Official Link: https://static.e-publishing.af.mil/production/1/af_a1/form/af1065/af1065.pdf
For the latest policy, reference AFI 34-301 on the e-Publishing website. Supervisors and HR teams should also check the Services Installation Support Portal for standardized position descriptions.
Need Help with NAF Jobs or Position Classification?
NAF employment offers rewarding careers supporting the Air Force mission while enjoying federal benefits. Visit the official NAF Jobs website (nafjobs.org) for current openings at U.S. Air Force installations.
Questions about completing AF Form 1065? Contact your local Force Support Squadron NAF Human Resources Office—they’re the experts on position classification and can provide installation-specific guidance.
This guide is for informational purposes only and is based on official Air Force publications as of 2026. Always verify the most current form and instructions on e-Publishing.af.mil.
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