AF Form 808: Cash Account – Inmate’s Personal Deposit Fund – The AF Form 808, titled Cash Account – Inmate’s Personal Deposit Fund, is an official U.S. Air Force form used in military correctional facilities to track and maintain accurate records of an inmate’s (or confinee’s) personal funds.
This form ensures financial accountability, transparency, and compliance with Air Force policies governing inmate funds while individuals are in confinement. It is part of a set of related forms, including AF Form 1387 (Receipt – Inmate’s Personal Deposit Fund), AF Form 1390 (Withdrawal Request – Inmate’s Personal Deposit Fund), and others used for daily status and summary vouchers.
What Is the Inmate’s Personal Deposit Fund (IPDF or PDF)?
The Inmate’s Personal Deposit Fund (sometimes called Personal Deposit Fund or PDF) holds money belonging to the inmate for personal use during confinement. Inmates in pay status typically use these funds to purchase commissary items, hygiene products, or other approved personal needs, as facility commanders may set reasonable limitations.
Funds come from sources such as:
- Inmate earnings or pay (if applicable)
- Deposits from family or authorized parties (via approved receipt processes)
- Other legitimate sources
The fund operates under strict accountability rules to prevent misuse, ensure proper deposits and withdrawals, and maintain audit trails. Related Air Force Instructions (such as older versions of AFI 31-205 on The Air Force Corrections System) outline procedures for clothing, personal property, and funds management in confinement facilities.
Note: Policies and forms can be supplemented at the installation or major command level. Always refer to the most current Department of the Air Force guidance.
Purpose of AF Form 808
The primary purpose of AF Form 808 is to serve as a ledger or running cash account that records all transactions (deposits, withdrawals, adjustments) for an individual inmate’s personal deposit fund. It helps:
- Track incoming deposits and outgoing withdrawals
- Maintain a running balance
- Support reconciliation and auditing
- Provide a clear audit trail for financial oversight in the corrections system
This form promotes fiscal responsibility and protects both the inmate’s funds and the integrity of the confinement facility’s operations.
It is typically maintained by designated custodians or personnel assigned to manage the Personal Deposit Fund in Air Force confinement facilities.
Who Uses AF Form 808?
- Confinement facility staff — Including the confinement officer, fund custodians, and administrative personnel responsible for inmate accounts.
- Military corrections specialists — Handling day-to-day financial transactions for inmates.
- Oversight and auditing roles — To verify compliance with regulations.
The form is an internal tool used exclusively within the U.S. Air Force corrections system (or joint facilities where Air Force personnel manage accounts).
How to Access the Official AF Form 808?
You can download the current version of AF Form 808 directly from the official Air Force e-Publishing website:
→ Download AF Form 808 PDF: https://static.e-publishing.af.mil/production/1/af_a4/form/af808/af808.pdf
This is the authoritative source. Forms are also available through the Air Force e-Publishing product index at www.e-publishing.af.mil.
Important: Always use the latest revision from the official site. Older versions (such as AF IMT 808) may still appear in archives but should be replaced with the current form.
Key Related Forms in the Inmate Personal Deposit Fund Process
- AF Form 1387 — Receipt for deposits into the Inmate’s Personal Deposit Fund.
- AF Form 1390 — Withdrawal Request from the Personal Deposit Fund (includes Privacy Act statement and approval blocks).
- AF Form 1398 — Daily Status – Inmate’s Personal Deposit Fund (for tracking daily balances).
- AF Form 1388 — Summary Receipt Voucher.
These forms work together to create a complete, auditable system for managing inmate funds.
General Procedures for Inmate Funds (Based on Air Force Guidance)
While specific block-by-block instructions appear on the form itself or in associated operating instructions:
- Deposits — Documented via receipt forms and posted to the AF Form 808 account ledger.
- Withdrawals — Require an approved request (e.g., AF Form 1390) and are recorded on the cash account form.
- Reconciliation — Regular reviews and activity reports help ensure the running balance matches supporting documentation.
- Transfer of Accountability — When inmates move between facilities, proper transfer certificates and fund balances are required.
Facility commanders or confinement officers establish local policies for admission, fund management, and limitations on use. Inmates generally cannot possess physical cash; all transactions route through the approved fund system.
Why Proper Use of AF Form 808 Matters?
Accurate use of this form:
- Protects inmate rights regarding their personal funds
- Ensures compliance with Department of the Air Force corrections policies
- Reduces risk of discrepancies, loss, or fraud
- Supports overall facility security and administrative efficiency
Military corrections facilities follow rigorous standards for financial management to maintain trust and operational integrity.
Need the Form or More Information?
For the most up-to-date guidance:
- Visit the official Air Force e-Publishing site: www.e-publishing.af.mil
- Consult your local confinement facility operating instructions or the confinement officer
- Review applicable Air Force Instructions (AFI) or Department of the Air Force Manuals on corrections and financial management
Disclaimer: This article provides general information based on publicly available sources about AF Form 808 and the Inmate’s Personal Deposit Fund. It is not a substitute for official policy, training, or legal advice. Procedures may vary by installation or change over time. Always use official publications and consult authorized Air Force personnel for current requirements.
If you are a service member, corrections staff, or authorized user needing assistance with this form, contact your chain of command or the appropriate finance/corrections office.