AF Form 500: Daily & Weekly Fuel Record PDF (2026)

AF Form 500: Daily & Weekly Fuel Record PDF (2026) – Accurate fuel management remains critical for U.S. Air Force operations, supporting mission readiness, cost control, regulatory compliance, and inventory accountability. AF Form 500, officially titled Daily and Weekly Fuel Record, serves as a key document for tracking fuel usage in vehicles, equipment, and support operations.

What Is AF Form 500?

AF Form 500 is a standardized U.S. Air Force form used to document daily and weekly fuel transactions and consumption. It helps personnel record fuel receipts, issues, inventory levels, and any gains or losses for ground vehicles, equipment, or organizational fuel tanks.

The form, last notably updated around 2018 and referenced in current Department of the Air Force instructions, supports fuels management under DAFI 23-201, Fuels Management (August 2023). It applies to Regular Air Force, Air Force Reserve, Air National Guard, and supporting civilian/contractor personnel involved in fuel handling.

Purpose of AF Form 500

The primary goals of AF Form 500 include:

  • Tracking daily fuel receipts, issues, and consumption in U.S. gallons.
  • Calculating weekly summaries for inventory reconciliation.
  • Identifying gains/losses to maintain accurate storage fuel inventories.
  • Supporting audits, accountability, and compliance with fuels policies.
  • Aiding in efficient resource management for aviation, ground, and support operations.

It provides an audit trail essential for fuels flights, tank custodians, and facility managers, especially for organizational fuel tanks or vehicle operations.

Who Uses AF Form 500?

  • Fuels management personnel (e.g., 2F0X1 AFSC).
  • Tank custodians and facility managers.
  • Vehicle and equipment operators/maintainers.
  • Logistics and materiel management teams.
  • Units conducting bulk fuel or ground fuel operations.

It is referenced in various wing and command instructions for local fuel accountability procedures.

Key Sections and How to Fill Out AF Form 500?

While the exact layout is available in the official PDF, typical entries include:

Daily Section:

  • Date.
  • Vehicle/equipment identification (e.g., tail number, registration, or equipment ID).
  • Starting fuel levels (gauge readings).
  • Fuel issued or received (quantity and type).
  • Ending fuel levels.
  • Consumption calculations.
  • Operator or custodian signatures.

Weekly Summary:

  • Total receipts and issues.
  • Inventory balances.
  • Gains or losses (with explanations for discrepancies).
  • Approving authority signatures.

Best Practices:

  • Complete entries daily for accuracy.
  • Use during fuel receipts to verify quantities (facility managers should be present).
  • Report significant discrepancies (e.g., over 40 gallons in some guidance) immediately.
  • Retain records per AFI 33-322 and DLA-E requirements.

Always refer to the latest DAFI 23-201 or local operating instructions for unit-specific procedures.

Why Accurate Fuel Records Matter

Proper use of AF Form 500 helps:

  • Prevent fuel waste and theft.
  • Support budgeting and logistics planning.
  • Ensure compliance during inspections and audits.
  • Contribute to broader Department of Defense energy management goals.

Inaccurate records can lead to inventory discrepancies, mission impacts, or compliance issues.

Download AF Form 500 PDF

Access the official fillable form directly from the Air Force e-Publishing site:

Download AF Form 500 – Daily and Weekly Fuel Record PDF

For the most current guidance, visit the official Air Force e-Publishing website and search for AF Form 500 or DAFI 23-201.

  • AF Form 1237: Inventory (Fuels/Missile Propellants).
  • AF Form 824: Daily Fuels Request and Servicing Log.
  • DAFI 23-201: Fuels Management.
  • Local Fuels Operating Instructions.

Note: This article provides general information based on publicly available sources as of 2026. Always consult your unit’s Fuels Management Office, current DAF publications, or the Air Force Petroleum Office (AFPET) for official policy and training. Procedures may vary by location or mission.

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This guide helps U.S. Air Force members and support staff maintain compliance and operational efficiency. Bookmark this page or the official download link for quick reference.