AF Form 1768 Staff Summary Sheet: How to Fill & Download

AF Form 1768 Staff Summary Sheet: How to Fill & Download – The AF Form 1768, officially titled the Staff Summary Sheet (commonly called the SSS or “triple-S”), serves as a vital tool in U.S. Air Force operations. It acts as a concise cover sheet that introduces, summarizes, coordinates, and routes staff packages for review, approval, signature, or information purposes.

Whether you are preparing an award nomination, forwarding a policy recommendation, requesting command action, or handling routine administrative tasks, the AF Form 1768 streamlines communication across units, major commands (MAJCOMs), and headquarters. This guide provides current, official information to help USAF Airmen, civilians, and support staff use it effectively.

What Is AF Form 1768 and Why Is It Used?

The Staff Summary Sheet summarizes the key points of a staff package so that senior leaders and coordinating offices can quickly understand the issue without reading every attachment. It:

  • Introduces the purpose of the package.
  • Provides essential background and discussion.
  • Lists required coordination, approval, or signature actions.
  • Routes the package efficiently through the chain.

The form is attached to the front of a hard-copy staff package or serves as the body of an electronic Staff Summary Sheet (eSSS) in email or digital routing systems.

Primary uses include:

  • Requesting coordination (Coord), approval (Appr), or signature (Sig).
  • Submitting information-only packages (Info).
  • Supporting award nominations, such as the Exemplary Civilian Service Award.
  • Routing policy changes, reports, or recommendations.
  • Handling personnel actions, training requests, or operational matters.

Note: While many processes now use electronic systems (eSSS or tools like ETMS2), the paper AF Form 1768 remains authorized and widely used. Local guidance often dictates the preferred format.

Official Source and Download

The current version of AF Form 1768 is available directly from the official Air Force e-Publishing site:

→ Download AF Form 1768 PDF: https://static.e-publishing.af.mil/production/1/administrative_assistant/form/af1768/af1768.pdf

Always use the latest form from e-publishing.af.mil to ensure compliance. Previous editions are generally acceptable unless specified otherwise.

For detailed formatting and writing guidance, refer to Air Force Handbook (AFH) 33-337, The Tongue and Quill (available on e-Publishing). This handbook provides in-depth instructions on staff packages, including SSS fundamentals and examples.

How to Fill Out AF Form 1768 (Step-by-Step)?

The form follows a standardized layout. Here is a breakdown of the main sections based on official guidance:

  1. To / Action / Signature Blocks (Top Section)
    • List offices or individuals in the order they should review the package.
    • In the Action column, indicate: Coord (coordination), Appr (approval), Sig (signature), or Info (information only).
    • Usually include only one Appr and one Sig entry.
    • Coordinators sign in the Signature column with surname, grade/rank, and date. If disagreeing, attach a separate memo and note “See Memorandum.”
  2. Action Officer Information
    • Surname of Action Officer and Grade
    • Symbol (office symbol)
    • Typist’s Initials
    • Phone (DSN or commercial)
    • Suspense Date (if applicable)
  3. Subject
    • Match the subject of the attached correspondence exactly. Keep it clear and concise.
  4. Summary Section (Heart of the SSS)
    This section is limited to one page. Use short, clear paragraphs or common headings such as:

    • Purpose — State exactly why the package is being submitted.
    • Background — Provide relevant context.
    • Discussion — Explain the issue, rationale, and any analysis.
    • Views of Others (if applicable) — Note non-concurrences or differing opinions.
    • Recommendation — Clearly state the desired action.

    Write in plain language. Avoid jargon where possible. Number or letter paragraphs consistently with the attached memo format. No authority line is used on the SSS. A signature on the SSS itself is optional.

  5. Tabs / Attachments
    • List attachments clearly (e.g., Tab 1: Document for Signature; Tab 2: Incoming Correspondence; Tab 3: Supporting Documents).
    • Use labeled blank pages as separators for major sections.
    • Place the main document requiring action at Tab 1.

If more space is needed for coordination or summary, prepare an additional plain bond paper page following the same format.

Pro Tip: For electronic versions (eSSS), follow the same content rules but adapt layout to email or digital template. Many units provide local templates.

Best Practices and Common Mistakes to Avoid

  • Be Concise — The SSS should allow a busy leader to grasp the issue in under a minute.
  • Resolve Non-Concurrences — Attempt to resolve disagreements before forwarding. If unresolved, attach a rebuttal memo as the final tab.
  • Consistency — Use the same subject line and paragraph style as the main document.
  • Suspense Dates — Include realistic suspense dates and track extensions.
  • Coordination Order — List offices in logical sequence (lowest to highest or as required by local policy).
  • Attachments — Clearly label and organize tabs to prevent confusion.

Common errors include vague purpose statements, missing tabs, or failing to address non-concurrences properly.

  • AFH 33-337, The Tongue and Quill — Primary reference for staff writing and SSS preparation.
  • AFMAN 33-326 and local supplements — Additional routing and records management rules.
  • Specific instructions (e.g., AFI 36-1004 for civilian awards) often require the AF Form 1768 or eSSS.

Check your unit’s or MAJCOM’s supplements for any unique requirements.

Download and Get Started

Official AF Form 1768 PDF:
https://static.e-publishing.af.mil/production/1/administrative_assistant/form/af1768/af1768.pdf

For the full Tongue and Quill handbook and other forms, visit the Air Force e-Publishing homepage: https://www.e-publishing.af.mil/.

Final Thoughts

Mastering the AF Form 1768 Staff Summary Sheet improves efficiency in Air Force staff work and demonstrates strong communication skills. Whether you are an action officer, supervisor, or commander, using the SSS correctly ensures your packages receive timely attention and clear decisions.

Always verify the latest guidance in official publications and consult your local administrative or legal office for command-specific procedures. Proper use of this form supports mission effectiveness across the Department of the Air Force.

Keywords: AF Form 1768, Staff Summary Sheet, SSS, Air Force staff package, eSSS, Tongue and Quill, how to fill AF 1768, Air Force forms.