DAF Form 623A: On-the-Job Training Record – Download 2026 – DAF Form 623A is the official On-the-Job Training (OJT) Record Continuation Sheet used by the Department of the Air Force (DAF), including the U.S. Air Force and Space Force. It serves as a critical supplement to the primary Individual Training Record Folder for documenting detailed training progress, certifications, evaluations, and related notes.
Download the latest DAF Form 623A (20230331 version) here:
https://static.e-publishing.af.mil/production/1/af_a1/form/daf623a/daf623a.pdf
This form remains current as of 2026, and previous versions may still be used per official guidance.
What Is DAF Form 623A and Why Is It Important?
The DAF Form 623A functions as a continuation sheet for recording on-the-job training details that do not fit on the main DAF Form 623 (Individual Training Record Folder). Supervisors, trainers, and certifiers use it to log:
- Task training and certifications
- Progress on Career Field Education and Training Plan (CFETP) requirements
- Initial evaluations and orientations
- CDC (Career Development Course) progress
- Decertifications, remedial training, and corrective actions
- Periodic reviews and break-in-training documentation
- Any other pertinent training information
Accurate use of this form ensures Airmen and Guardians meet upgrade training requirements for skill levels (e.g., 5-skill or 7-skill level), supports promotions, deployments, and overall readiness. It is prescribed by DAFMAN 36-2689 (Total Force Development and Management).
Proper documentation on DAF Form 623A helps prevent training gaps, supports compliance during inspections, and provides a clear audit trail of an individual’s professional development.
Key Differences: DAF Form 623 vs. DAF Form 623A
- DAF Form 623 — The main folder that holds all training records.
- DAF Form 623A — The continuation sheet for detailed entries (OJT specifics, notes, signatures, dates).
- DAF Form 623B — Often used for identification data or related summaries.
These forms work together as part of the Air Force training documentation system.
Who Uses DAF Form 623A?
- Supervisors and trainers
- Unit Training Managers (UTMs)
- Commanders and certifiers
- Airmen/Guardians in upgrade training, qualification, or retraining status
- Personnel in Air National Guard and Air Force Reserve components
It applies across most Air Force Specialty Codes (AFSCs) and is especially vital during upgrade training, PCS/PCA moves, and when documenting core tasks from the CFETP.
How to Properly Fill Out and Use DAF Form 623A?
- Header Information — Enter the trainee’s Last Name, First Name, Middle Initial.
- Date and Entries — Record dates, specific tasks trained, trainer/certifier names, and signatures.
- Detailed Notes — Document evaluations, orientations (within required timelines), failures, corrective actions, and justifications for non-required tasks.
- Electronic Equivalents — Approved digital systems may substitute in some cases, but the paper form or PDF remains widely used.
- Filing — Place entries chronologically in the training folder.
Best Practices (from DAFMAN 36-2689 guidance):
- Conduct initial interviews and orientations within 30–60 days (or 60–90 for ARC).
- Document core task justifications clearly.
- Review records regularly for accuracy and completeness.
Supervisors often use standardized statements for initial evaluations, decertifications, and progress reviews to maintain consistency.
Common Scenarios Requiring DAF Form 623A Entries
- New assignments or PCS moves
- Upgrade training (e.g., 3-level to 5-level or 7-level)
- CDC enrollment and completion tracking
- Task certification or recertification
- Remedial training after evaluation failures
- Breaks in training or deployment-related documentation
Where to Find Official Guidance?
- Primary Source: DAFMAN 36-2689 on the Air Force e-Publishing website (e-publishing.af.mil).
- Related Forms: DAF Form 623, DAF Form 797 (Job Qualification Standard), CFETP documents.
- Always check your unit’s training manager or the latest publication for AFSC-specific requirements.
Tips for Air Force Personnel and Supervisors
- Keep records up-to-date to avoid delays in skill level upgrades or promotions.
- Use clear, factual language in entries.
- Ensure all signatures and dates are present for audit compliance.
- Transitioning units or those using legacy systems (post-AFTR changes) may rely more heavily on these forms alongside Excel trackers or other tools.
Maintaining thorough OJT records demonstrates leadership and supports mission readiness.
Need the Form?
Direct PDF Download: DAF Form 623A
For the most current instructions, visit the official Air Force e-Publishing site and search for DAFMAN 36-2689 or related training publications. Always consult your chain of command or UTM for unit-specific processes.
This guide is for informational purposes and based on publicly available Department of the Air Force publications as of 2026. Official policies may be updated—verify through e-publishing.af.mil.