DAF Form 4394: Download User Agreement & Consent 2025

DAF Form 4394: Download User Agreement & Consent 2025 – If you are a member of the U.S. Air Force, Department of the Air Force (DAF) civilian employee, or contractor requiring access to Air Force information systems, you will likely need to complete DAF Form 4394. This standardized user agreement ensures you understand and consent to monitoring, security requirements, and rules of behavior for using government IT resources.

What Is DAF Form 4394?

DAF Form 4394, titled Department of the Air Force (DAF) User Agreement Statement – Notice and Consent Provision, is a mandatory document prescribed by DAFMAN 17-1301, Computer Security (COMPUSEC). The current edition is dated 20250311 (March 11, 2025), and previous editions are obsolete.

The form serves two primary purposes:

  • Provide clear notice of Department of Defense (DoD) and DAF policies regarding monitoring and interception of communications on government systems.
  • Obtain your explicit consent to these conditions as a requirement for accessing DAF information systems (IS).

It applies to military personnel, civilians, and contractors. You must sign it before gaining initial access, and it may be required for system access requests (often alongside forms like DD Form 2875).

Official Download: DAF Form 4394 PDF

Why Is the User Agreement Required?

All users of DoD and DAF information systems must acknowledge that these are U.S. Government systems provided solely for authorized use. By signing DAF Form 4394, you confirm you understand there is no expectation of privacy in communications or data on these systems.

This aligns with broader DoD cybersecurity policies, including DoDI 8500.01 (Cybersecurity) and related Air Force instructions. The agreement supports network defense, protects national security, and ensures compliance with legal and regulatory requirements.

Key point: Consent applies regardless of whether a login banner appears. The form itself establishes the binding notice and consent.

The core of DAF Form 4394 contains detailed consent language. By signing, you acknowledge and consent to the following (paraphrased and quoted from the form):

  • You are accessing a U.S. Government information system (including attached devices) for authorized use only.
  • The U.S. Government routinely intercepts and monitors communications for purposes including penetration testing, communications security (COMSEC), network operations and defense, personnel misconduct, law enforcement, and counterintelligence investigations.
  • At any time, the government may inspect and seize data stored on the system.
  • Communications and data on the system are not private and may be monitored, intercepted, searched, disclosed, or used for any authorized U.S. Government purpose.
  • Security measures (e.g., authentication and access controls) protect government interests, not your personal privacy.

Important Protection for Privileged Communications:
The agreement explicitly states that using the system does not constitute consent to search or monitor privileged communications or work product related to personal representation by attorneys, psychotherapists, clergy, or their assistants. Such communications remain private and confidential under established legal standards. Users are encouraged to seek personal legal counsel if they intend to rely on these protections and should take reasonable steps to identify privileged material. The government may still take reasonable actions to identify such data without necessarily negating privileges.

The form emphasizes that these conditions preserve applicable legal protections while allowing full monitoring for network defense and authorized purposes.

Rules of Behavior and User Responsibilities

Beyond the consent provision, DAF Form 4394 includes detailed rules of behavior that you agree to follow as a condition of access. These are grouped into categories such as:

  1. Adhering to legal, regulatory, and command requirements — Use IT primarily for official business; limited personal use must be reasonable, approved, and not impact operations. Prohibitions include using government resources for private gain and violating software licenses or copyright laws.
  2. Protecting confidentiality, integrity, and availability — Encrypt sensitive files (CUI/PII), report security incidents promptly, and follow proper handling of classified or controlled information.
  3. Protecting physical computing resources — Safeguard equipment, secure portable devices, and prevent unauthorized access.
  4. Not exceeding authorized privileges — Do not attempt to bypass controls, install unapproved software/hardware, or modify systems without authorization.
  5. Avoiding actions that discredit the DAF — Prohibitions on inappropriate content, gambling, illegal activities, or anything that could degrade the mission.
  6. Not wasting resources — Avoid excessive personal use, streaming, or activities that overburden networks.
  7. Protecting DoD information — Do not place DoD data into unauthorized third-party systems.

You must also agree to encrypt files containing Controlled Unclassified Information (CUI) or Personally Identifiable Information (PII) and report security incidents per DAF policy.

Who Needs to Sign DAF Form 4394?

  • Active Duty Air Force and DAF military members
  • DAF civilian employees
  • Contractors with access to DAF information systems

Failure to sign can result in denial of system access. The form collects basic information (name, status, signature, date) and notes that disclosure is voluntary, but refusal may prevent access. It is protected under the Privacy Act of 1974.

How to Complete and Use the Form?

  1. Fill in your Name (Last, First, Middle).
  2. Check your Status (Military, Civilian, or Contractor).
  3. Sign and date the form (YYYYMMDD format).
  4. Submit it to your unit, sponsor, or as part of your account request process (e.g., via AFDS or local IT support).

Retain copies as required by your organization. Supervisors and Information System Owners (ISOs) use this to document user accountability.

Frequently Asked Questions (FAQs)

Is DAF Form 4394 the same as the old AF Form 4394?
Yes — it has been updated and re-designated as DAF Form 4394 under Department of the Air Force publications. Always use the latest version from official e-Publishing sources.

Does signing waive all privacy rights?
No. You waive expectation of privacy in routine government system use, but the form explicitly preserves attorney-client privilege, certain medical/psychotherapist communications, and clergy communications when properly identified.

Can I use the system for personal email or browsing?
Limited personal use is often allowed if it is reasonable in duration/frequency, supervisor-approved, and does not interfere with official duties or overburden systems. However, all activity remains subject to monitoring.

What if I have questions about privileged information?
The form strongly recommends consulting personal legal counsel before relying on confidentiality protections.

Stay Compliant with DAF Cybersecurity

Understanding and complying with DAF Form 4394 is part of broader cybersecurity awareness and acceptable use policies in the Department of the Air Force. Proper completion helps protect national security, safeguard sensitive data, and maintain mission readiness.

For the most current guidance, refer to:

  • DAFMAN 17-1301 (Computer Security)
  • Official Air Force e-Publishing site
  • Your unit’s Information Assurance or Cybersecurity office

Download the latest DAF Form 4394 here: https://static.e-publishing.af.mil/production/1/saf_cn/form/daf4394/daf4394.pdf

This article is for informational purposes only and is based on the official form and supporting DAF publications. Always consult your chain of command, legal advisor, or cybersecurity personnel for official guidance specific to your situation.