DAF Form 4354: Vehicle PM&I Inspection Checklist (2026)

DAF Form 4354: Vehicle PM&I Inspection Checklist (2026) – The DAF Form 4354, officially titled Vehicle Preventive Maintenance and Inspection (PM&I), is a critical document used by the Department of the Air Force (DAF) to ensure the safety, reliability, and operational readiness of its vehicle fleet, including trucks, trailers, specialized equipment, and support vehicles.

Maintained under DAFI 24-302 (Vehicle Management), this form serves as a standardized checklist for technicians performing scheduled preventive maintenance and inspections. It helps document compliance with technical orders such as TO 36-1-191 (Motor Vehicle Maintenance) and other applicable equipment-specific manuals.

Whether you are a vehicle maintenance technician, supervisor, fleet manager, or someone supporting Air Force logistics, understanding how to properly use DAF Form 4354 is essential for mission success and regulatory compliance.

What Is DAF Form 4354 Used For?

DAF Form 4354 functions as both an inspection checklist and a certification record. It captures the results of visual, operational, and functional checks on vehicles and associated equipment to verify they meet safety and performance standards.

Primary uses include:

  • Routine preventive maintenance (PM) inspections
  • Special inspections
  • Quality control verification
  • Documentation before returning a vehicle to service
  • Support for towing, fire-fighting, material handling, fuel servicing, and base maintenance vehicles

The form ensures that discrepancies are identified and corrected, reducing downtime and preventing potential safety incidents. It is particularly important for non-tactical and tactical support vehicles managed under Air Force vehicle management programs.

Note: The current edition of the form is dated 20260219 (February 19, 2026), and the official fillable PDF is available for download directly from the Department of the Air Force e-Publishing site:
Download DAF Form 4354 PDF

Key Features and Structure of DAF Form 4354

The form is designed as a comprehensive multi-page checklist with clear PASS/FAIL/N/A columns for each inspection item. It is organized into logical sections to accommodate different vehicle types and specialized equipment.

Header Information (Blocks 1–5):

  • Block 1: Asset ID (vehicle or equipment identification)
  • Block 2: Work Order ID
  • Block 4: Technician’s printed name
  • Block 5: Supervisor’s printed name and signature (certification)

Main Inspection Sections:

  • General Vehicle/Trailer Inspection (Items 6–50): Covers frame, body, glass, paint, upholstery, wipers, mirrors, lighting, gauges, engine components, brakes, tires, suspension, and more.
  • Trailer/Vehicle Towing Attachments (Items 51–54): Includes landing gear, fifth wheel, and pintle hook checks.
  • Fire Fighting Vehicles (Items 55–62): Specific checks for turret systems, water/foam systems, and related safety features.
  • Material Handling Vehicles & Equipment (Items 84–104): Focuses on chains, controls, carriage, forks, and load-testing requirements.
  • Fuel Servicing Vehicles & Equipment (Items 69–80): Tank integrity, drains, filters, static grounding, and safety systems.
  • Base Maintenance Vehicles & Equipment (Items 107–126): Specialized items like intercoolers, moldboards, spray bars, and hose reels.
  • Additional Requirements (Items 119–130): Includes 12-month technical requirements and verification of data plates (especially important for nuclear-certified equipment).

Technicians mark each item as PASS, FAIL, or N/A based on criteria outlined in TO 36-1-191 and the relevant equipment technical orders. Notes can be added in the dedicated Technician/Supervisor Notes section for any deficiencies or corrective actions.

How to Properly Fill Out DAF Form 4354?

  1. Prepare the Vehicle — Ensure the asset is in a safe location and all required tools, references (TOs), and personal protective equipment are available.
  2. Enter Identification Data — Fill in Asset ID and Work Order ID.
  3. Perform the Inspection — Systematically go through each checklist item using the pass/fail criteria from applicable technical orders.
  4. Document Findings — Mark PASS/FAIL/N/A. Record any discrepancies and corrective actions taken.
  5. Certify the Work — The technician prints their name. The supervisor reviews, prints their name, and signs to certify the inspection.
  6. File and Record — Enter the completed form into the appropriate maintenance tracking system (often integrated with DPAS – Defense Property Accountability System) and retain records per Air Force retention policies.

Pro Tip: Always reference the most current version of TO 36-1-191 and vehicle-specific technical orders when performing inspections, as criteria can be updated.

Why DAF Form 4354 Matters for Air Force Readiness?

Preventive maintenance directly impacts vehicle availability, fuel efficiency, safety, and compliance with federal and DoD standards. Using DAF Form 4354 consistently helps:

  • Identify issues early before they become major failures
  • Maintain audit-ready documentation for inspections and reviews
  • Support accountability in the Vehicle Fleet Management program
  • Ensure compliance with AFI 24-302 and related instructions

In high-tempo environments, thorough PM&I reduces unexpected downtime and contributes to overall fleet reliability across installations worldwide.

  • AF Form 1800 — Operator’s Inspection Guide and Trouble Report (daily/operational checks)
  • DAF Form 4355 — Vehicle Incoming Inspection (mentioned in some supplements)
  • TO 36-1-191 — Primary technical manual for motor vehicle maintenance procedures
  • DAFI 24-302 — Vehicle Management (governing instruction)

For the most current guidance, visit the official Department of the Air Force e-Publishing website (e-publishing.af.mil) and search for DAF Form 4354 or related technical orders.

Need the Form?

Official Download:
DAF Form 4354 – Vehicle Preventive Maintenance and Inspection (PM&I)

Always use the latest version from the e-Publishing site to ensure compliance.

Conclusion

DAF Form 4354 is more than just paperwork—it is a vital tool in the Air Force’s vehicle maintenance ecosystem. Proper use of this form helps keep vehicles safe, mission-ready, and compliant with strict standards. Whether you are performing the inspection or supervising the process, attention to detail on every checklist item ensures the highest levels of operational effectiveness.

If you are responsible for Air Force vehicle maintenance, bookmark the official PDF and stay current with updates to TO 36-1-191 and DAFI 24-302.

This article is for informational purposes and is based on official Department of the Air Force publications and forms as of 2026. Always consult the latest guidance from e-publishing.af.mil and your local Vehicle Management Flight for unit-specific procedures.