DAF Form 4332: Download Official PDF & Guide (2026)

DAF Form 4332: Download Official PDF & Guide (2026) – If you serve in the Department of the Air Force (DAF), including Active Duty, Air National Guard, or Air Force Reserve, proper handling of official mail is critical for mission security and compliance. DAF Form 4332, officially titled Accountable/Non-Accountable Communications Receipt Authorization, helps commanders designate trusted individuals authorized to receive and receipt for official mail at Activity Distribution Offices (ADOs).

This form ensures only cleared and trained personnel handle sensitive or accountable communications, reducing risks of mishandling classified or official materials. The current version is DAF FORM 4332, 20230703, prescribed by DoDI 4525.09 and DAFI 36-3804.

What Is DAF Form 4332 Used For?

The primary purpose of DAF Form 4332 is “to maintain an accurate list of trusted agents who are authorized by the commander to receive official mail.”

Commanders or appointing officials use it to:

  • Designate an Activity Distribution Office (ADO) supervisor.
  • Authorize specific individuals to sign for and receive accountable and non-accountable official mail.
  • Document initial training and verify security clearances.

Accountable communications typically include registered mail, certified mail, express/overnight shipments, and other items requiring a signature or strict chain-of-custody. Non-accountable items are routine official mail that still requires controlled distribution within the unit.

Only personnel listed on a current DAF Form 4332 can pick up or receipt for mail from the Official Mail Center (OMC). Mail and sealed bags are released only to those authorized on the posted form.

Key restriction: Official registered mail can only be delivered to U.S. citizens who possess a minimum SECRET clearance (per DoDI 4525.09 and DAFI 36-3804). Foreign nationals are not authorized to handle official registered mail.

Who Needs to Complete DAF Form 4332?

  • Commanders or appointing officials (typically at the unit or staff element level) complete and sign the form.
  • The unit security manager reviews and certifies the security clearances of listed personnel.
  • An Official Mail Center certifying official also signs.
  • The form is maintained at the ADO pick-up and drop-off point for quick verification by OMC personnel.

It is the appointing official’s responsibility to verify security clearances with the unit security manager before signing.

Units often update the form annually (e.g., by mid-April in some locations) or within 10 days of personnel changes. Failure to keep it current can result in suspended mail services.

How to Fill Out DAF Form 4332? (Step-by-Step)

The form is straightforward and includes these main sections:

  1. ADO Supervisor Information — Enter the name and phone number of the designated ADO supervisor.
  2. From/To Fields — Indicate the staff element, ADO, or OMC as applicable.
  3. Authorization Table — List authorized personnel with:
    • Grade/Rank
    • Name (Last, First, Middle Initial)
    • Signature
    • Initial Training Date
    • Date of Security Clearance
  4. Security Manager Certification — The unit security manager signs and dates to certify clearances.
  5. Appointing Official — The commander or designated official types their name, grade, title, signs, and dates.
  6. Official Mail Center Certifying Official — Signs to acknowledge.
  7. Installation Stamp/Date — As required.

Additional instructions:

  • Enter “XXXXXXLAST_NAMEXXXXXX” after the last entry on the form.
  • Distribute copies to the appointing organization/ADO and the Official Mail Center.
  • Maintain a copy visibly at the ADO pick-up/drop-off point.

The form collects information under the authority of 37 U.S.C. § 403 and the Privacy Act of 1974 (5 U.S.C. 552a). Disclosure is voluntary, but failure to provide required details may prevent individuals from receiving official mail.

Why Is DAF Form 4332 Important for Compliance and Security?

Proper use of this form:

  • Supports secure handling of official and sensitive mail.
  • Helps units comply with DoD and DAF postal regulations.
  • Protects against unauthorized access to accountable items.
  • Documents training and clearance verification for audit purposes.

In practice, Official Mail Centers will not release mail without verifying the recipient against the posted DAF Form 4332. This control is especially vital for units handling registered, express, or overnight shipments.

Download the Official DAF Form 4332

Always use the most current official version from the Department of the Air Force e-Publishing site.

→ Download DAF Form 4332 PDF here: https://static.e-publishing.af.mil/production/1/af_a1/form/daf4332/daf4332.pdf

Do not use outdated versions (e.g., older AF Form 4332) unless specifically authorized by your unit or MAJCOM guidance.

  • DoDI 4525.09 / DAFI 36-3804 – Military Postal Service guidance.
  • Local supplements from your installation’s Official Mail Center or Force Support Squadron.
  • Unit security manager for clearance verification procedures.
  • Air Force e-Publishing (e-publishing.af.mil) for the latest forms and publications.

Tip: Check with your local OMC or postal section for any base-specific requirements, such as annual renewal deadlines or additional memorandums that must accompany the form.

Need Help with DAF Form 4332?

If you are a commander, ADO supervisor, or mail clerk and need clarification on completing or updating DAF Form 4332, contact your unit security manager, servicing Official Mail Center, or refer to the instructions printed on the form itself.

Keeping your DAF Form 4332 current ensures smooth, secure mail operations and helps your unit avoid disruptions in official communications.

This article is for informational purposes and is based on the official DAF Form 4332 (20230703) and associated DoD/DAF guidance. Always consult your chain of command and the most recent publications for official policy.