DAF Form 245: Employment Locator & Processing Checklist – If you’re a member of the U.S. Air Force, U.S. Space Force, Air Force Reserve, Air National Guard, or a Department of the Air Force (DAF) civilian employee preparing for deployment, temporary duty (TDY), in-processing, or out-processing, the DAF Form 245 is a key document you’ll likely encounter. Officially titled Employment Locator and Processing Checklist, this form helps maintain accountability, track personnel locations, and ensure all required processing steps are completed.
Download the latest DAF Form 245 PDF directly from the official source: https://static.e-publishing.af.mil/production/1/af_a1/form/daf245/daf245.pdf.
What Is DAF Form 245?
DAF Form 245 is a Department of the Air Force form used as both an employment locator and a processing checklist. It serves as an official record for accounting information and helps units maintain accountability for personnel, particularly those on TDY, deployments, or undergoing personnel actions.
The form is prescribed by DAFI 10-403, Deployment Planning and Execution (dated 17 December 2025, superseding earlier versions). It requires two copies in certain deployment scenarios and includes a Privacy Act statement authorized under 10 U.S.C. 9013 and Executive Order 9397.
Key purposes include:
- Tracking personnel location and status.
- Documenting completion of in-processing or out-processing requirements.
- Supporting deployment execution and force accountability.
- Providing a standardized checklist for administrative, medical, security, and logistical steps.
It replaced or evolved from the older AF IMT Form 245 and applies across the Department of the Air Force, including Regular Air Force, Reserve, Guard, and civilians.
Who Uses DAF Form 245?
This form is primarily used by:
- Deploying or TDY personnel (military and civilian).
- Unit Deployment Managers, Installation Personnel Readiness offices, and Deployment Control Centers (DCC).
- Supervisors and commanders responsible for accountability.
- Human Resources and administrative staff handling in/out-processing.
It appears on deployment out-processing checklists and supports requirements outlined in DAFI 10-403 for contingency operations, exercises, and operational plans.
Note: Some units or bases may refer to it informally as an “Employer Locator Card” or similar in checklists, especially for Guard/Reserve members balancing civilian employment with military duties.
Key Sections and How to Complete DAF Form 245?
While the exact layout is best viewed in the official PDF, the form typically includes:
- Header/Identification Information — Name, rank/grade, SSN (or last four), organization/unit, date, and deployment/TDY details.
- Employment Locator Section — Details on where the individual can be located, contact information, and accountability data.
- Processing Checklist — A series of items with checkboxes for completion of required actions (e.g., security briefing, medical/dental readiness, equipment issue/turn-in, legal, finance, transportation, etc.).
- Signatures and Certifications — Signatures from the individual, supervisor, and processing officials.
- Remarks/Notes — Space for additional comments or special instructions.
- Distribution — Instructions for copies (e.g., Deployed Unit Copy).
Tips for accurate completion:
- Fill out all personal and unit information clearly.
- Check off each processing item only after verification.
- Ensure required signatures are obtained before submission.
- Review any unit-specific supplements or local instructions, as processing requirements can vary by base or mission.
Always use the most current version from e-Publishing to ensure compliance. The form dated 20220711 (July 11, 2022) or later revisions is commonly referenced.
Why Is DAF Form 245 Important?
Accurate use of DAF Form 245 supports:
- Personnel accountability during deployments and TDY.
- Mission readiness by ensuring all administrative, medical, and logistical requirements are met.
- Compliance with DAFI 10-403 and related deployment policies.
- Smooth in-processing at gaining units or out-processing when returning or separating/trans ferring.
Errors or incomplete forms can delay deployments, affect pay, or create accountability gaps. Units often require it as part of pre-deployment or reassignment packages.
How to Obtain and Fill Out DAF Form 245?
- Download the official PDF from the Department of the Air Force e-Publishing website using the link above.
- Access via myFSS, vMPF, or unit portals (for active users).
- Fill digitally using Adobe Acrobat or approved tools, or print and complete by hand.
- Consult your supervisor, Deployment Readiness office, or Personnel Section for guidance specific to your situation.
For fillable versions or assistance, trusted third-party tools exist, but always verify against the official source and follow your chain of command.
Related Resources
- DAFI 10-403 – Deployment Planning and Execution (available on e-Publishing.af.mil).
- Air Force e-Publishing homepage: https://www.e-publishing.af.mil/.
- Your local Military Personnel Section (MPS), Civilian Personnel Office, or Installation Personnel Readiness.
- For civilians: AF Civilian Employment resources and base-specific in/out-processing checklists.
Stay Compliant and Prepared
The DAF Form 245 Employment Locator and Processing Checklist is a straightforward but essential tool in the Department of the Air Force’s personnel management system. Whether you’re preparing for deployment, a PCS move, or routine processing, completing it correctly helps keep you and your unit mission-ready.
Always check with your unit or servicing personnel office for the latest guidance, as policies and local procedures can evolve. For the most authoritative information, refer directly to official DAF publications on e-Publishing.
Need the form right now?
→ Download DAF Form 245 PDF
This guide is for informational purposes and is based on publicly available Department of the Air Force resources as of 2026. Policies may change; consult official channels for current requirements.