DAF Form 174: Record of Individual Counseling (Download) – The DAF Form 174, officially titled Record of Individual Counseling, is a key administrative tool used by the Department of the Air Force (DAF), including the U.S. Air Force and Space Force. Supervisors, commanders, first sergeants, and others in the chain of command use it to document verbal counseling sessions—both positive and corrective—in a structured, official way.
This form helps create a clear paper trail for performance feedback, mentoring, behavior correction, or recognition, making it valuable for performance evaluations, promotions, and maintaining good order and discipline.
What Is DAF Form 174 (Record of Individual Counseling)?
DAF Form 174 (previously known as AF IMT 174 or AF Form 174) records individual counseling sessions. According to DAFI 36-2907 (the primary instruction governing this process), the form documents verbal counseling. It serves as the least severe form of written administrative action.
Unlike more formal actions such as a Letter of Counseling (LOC), Letter of Admonishment (LOA), or Letter of Reprimand (LOR)—which are typically prepared on letterhead—the RIC on DAF Form 174 is lighter and often viewed as formalized documentation of a conversation rather than a punitive measure.
- Positive RICs: Recognize outstanding performance, leadership, or improvements.
- Negative/Corrective RICs: Address minor performance or conduct issues before escalating to stronger actions.
It is not automatically placed in an Unfavorable Information File (UIF) but may be filed in the member’s Personnel Information File (PIF) if documenting adverse actions (per DAFI guidance). It proves especially useful when writing Enlisted Performance Reports (EPRs) or Officer Performance Reports (OPRs).
Purpose and When to Use DAF Form 174?
Commanders, supervisors, and first sergeants routinely counsel Airmen and Guardians verbally or in writing to build skills, attitudes, and behaviors aligned with DAF standards (DAFI 36-2907).
Use the Record of Individual Counseling when you want to:
- Document a verbal counseling session formally.
- Provide feedback on performance or conduct without the weight of a formal LOC.
- Start a paper trail for minor issues (e.g., tardiness, uniform discrepancies, missed deadlines) while outlining expected improvements.
- Recognize positive contributions or progress.
- Support future evaluations or decisions if patterns emerge.
It sits at the bottom of the progressive discipline ladder—less severe than an LOC on letterhead. Many supervisors prefer it over a simple Memorandum for Record (MFR) because it follows a standardized format that holds up better for official purposes.
Tip for Supervisors: Do not hesitate to use the DAF Form 174 early. It clarifies expectations and protects both the member and the chain of command by creating an objective record.
Key Sections of DAF Form 174
The form includes standard blocks for:
- Counselee’s personal information (Name, Grade, SSN or equivalent, AFSC, organization/unit).
- Date and details of the counseling session.
- Summary of the discussion (what was discussed, specific incidents/dates if applicable, expectations for improvement, and any follow-up plan).
- Counselor’s information (Name, Grade, Duty Title, Signature).
- Counselee’s acknowledgment (Signature is typically obtained, though policies may vary on requirements for filing).
- Additional sections for commander review or comments if needed.
The form also features counseling tips on the reverse or in guidance, such as:
- Determine the objective before the session.
- Hear the individual out.
- Treat the member with dignity and show sincerity.
- Give facts clearly.
- Avoid brushing off problems or making snap decisions.
How to Fill Out and Download DAF Form 174?
- Download the Official Form: Access the current fillable or printable version directly from the Department of the Air Force e-Publishing site:
https://static.e-publishing.af.mil/production/1/af_a1/form/daf174/daf174.pdf - Complete the required blocks accurately, focusing on facts, specific examples, and clear expectations.
- Conduct the counseling session professionally.
- Obtain signatures as required.
- File or distribute copies according to unit policy and DAFI 36-2907.
Note: Always check the latest version on e-Publishing, as forms can be updated. Some units provide local templates or examples.
DAF Form 174 vs. Letter of Counseling (LOC)
- DAF Form 174 (RIC): Documents verbal counseling; lightest written record; often not placed in UIF.
- LOC: More formal written action on letterhead; indicates official notice of unacceptable behavior; carries more weight and is more likely to be filed in a UIF if repeated issues occur.
An RIC can serve as a stepping stone. If behavior does not improve, supervisors may escalate to a formal LOC, LOA, or LOR.
Best Practices for Effective Counseling
- Prepare objectives in advance.
- Be specific about the issue and desired outcome.
- Focus on improvement and support resources if needed (e.g., referrals to chaplain, mental health, or career assistance).
- Follow up as documented.
- Document both positive and corrective sessions to build a balanced record.
Proper use of the DAF Form 174 promotes a culture of mentorship, early correction, and accountability while helping Airmen and Guardians succeed.
Download DAF Form 174
Official PDF: DAF Form 174 – Record of Individual Counseling
For full policy details, refer to DAFI 36-2907 (Administrative Actions, Unfavorable Information File, and Control Roster), available on the Air Force e-Publishing website.
Important: This article provides general information based on publicly available DAF guidance and is not a substitute for official legal or command advice. Policies can be supplemented by Major Command (MAJCOM), installation, or unit instructions. Consult your chain of command, first sergeant, or legal office (e.g., Area Defense Counsel for members) for specific situations.
This guide is current as of 2026 and draws from official Department of the Air Force sources. Always verify the latest form and instruction on e-publishing.af.mil for your unit’s requirements.