DAF Form 14: 356 Reject Due-In Checklist (Download PDF) – In U.S. Air Force and Department of the Air Force (DAF) logistics and materiel management operations, accurate processing of receipts and due-in records is critical to maintaining supply chain integrity, financial accountability, and mission readiness. One common issue in the Integrated Logistics System-Supply (ILS-S) is the 356 Reject, which occurs when a due-in detail record has not been loaded for an incoming transaction (often tied to DD Form 356 or similar receipt documentation).
The DAF Form 14 serves as the official 356 Reject Due-In Detail Not Loaded Checklist. It provides a structured process for Receiving and Customer Support sections to research, verify, and resolve these rejects efficiently. The current version (revised 20260304) is prescribed by DAFMAN 23-300 and is available as a fillable, locked PDF from official e-Publishing sources.
What Is a 356 Reject “Due-In Detail Not Loaded”?
In Air Force supply systems, a due-in represents an expected receipt of materiel against a requisition or other obligation. When a physical receipt arrives (or is processed) but the corresponding due-in detail record is missing or not properly loaded in the system, it triggers a 356 Reject. This reject prevents automatic posting of the receipt and requires manual intervention to avoid discrepancies in stock records, billing, or accountability.
Common causes include:
- Data entry errors during requisition or receipt processing.
- Missing or mismatched Transportation Control Number (TCN), document number, or National Stock Number (NSN).
- Receipts for equipment that should route through DPAS (Defense Property Accountability System) instead of standard supply.
- Special conditions involving GSA (General Services Administration) RID, Government Purchase Card (GPC) orders, shortages, duplicates, or specific Routing Identifier Codes (RIDs).
Failing to resolve these rejects promptly can lead to inventory inaccuracies, delayed financial obligations, or compliance issues under DAFI 23-101 (Materiel Management) and supporting manuals like DAFMAN 23-122.
Purpose of DAF Form 14
DAF Form 14 acts as a standardized checklist to ensure exhaustive research and consistent disposition of 356 Rejects. It documents:
- Who created the reject.
- Key identifiers (document number/NSN, reject date).
- Step-by-step verification in Receiving and Customer Support.
- Corrective actions or bypass procedures.
- Certification that research was completed.
The completed form is filed with the ILS-S Document Control Record for the re-processed receipt, supporting auditability and traceability in materiel management operations.
How to Use DAF Form 14? – Step-by-Step
The form is divided into clear sections. Always use the official locked PDF to maintain format integrity: Download DAF Form 14 here.
- Reject Created By / Document Details (Header Blocks)
- Enter the rank, last name, and first name of the individual generating the reject.
- Record the Reject Document Number/NSN and Reject Date.
- Receiving Research (Block 4)
Perform thorough verification and check applicable boxes:- Confirm correct data entry.
- Verify whether the asset is equipment (if yes, stop and process through DPAS).
- Check if RID is GSA and whether it was ordered via MILSTRIP or GPC (GPC deliveries typically go directly to the customer).
- Confirm document number/TCN match and that the Ship-To address aligns with the location.
Use the Remarks field for additional notes or to indicate actions taken by another activity.
- Customer Support Research (Block 5)
This section guides specific processing actions based on conditions:- For previously reported shortages or certain scenarios, use codes like TEX “I” or process as TRIC RND (Receipt Not Due-In).
- Handle billing charges, duplicate receipts, or specific RIDs/FSCs with LPR/SPR (Local Purchase Request/Special Requisition) as appropriate.
Check boxes for each verification performed.
- Additional Research Remarks
Document any findings not covered elsewhere. - Certification
The Customer Support representative prints their name, signs, and dates to certify that research and corrective actions are complete.
Disposition: File the completed DAF Form 14 with the associated ILS-S Document Control Record.
Pro Tip: If the asset is classified as equipment, immediately route it through DPAS rather than standard supply receipt processes. Always cross-reference with current DAFI 23-101 and DAFMAN 23-122 for policy compliance.
Best Practices for Resolving 356 Rejects
- Timeliness: Address rejects daily or as part of routine document register reviews (e.g., D04) to prevent accumulation and downstream issues like invalid backorders or financial mismatches.
- Coordination: Receiving and Customer Support sections should collaborate closely. Use the form’s remarks to note handoffs.
- Training: Supply technicians (AFSC 2S0XX) and Logistics Readiness personnel should be familiar with this checklist as part of reject/management notice programs.
- System Knowledge: Understand interactions with ILS-S, MILSTRIP procedures, due-in/due-out processes, and exception codes.
- Documentation: Maintain complete records for audits, Materiel Obligation Validation (MOV), or discrepancy reporting.
Proper use of DAF Form 14 helps minimize supply discrepancies, ensures accurate asset visibility, and supports overall readiness across Regular Air Force, Air National Guard, Air Force Reserve, and Space Force units.
Download the Official Form
Official Source: Department of the Air Force e-Publishing
Direct Link: DAF Form 14 Locked PDF (20260304 version)
For related guidance, consult:
- DAFI 23-101 – Materiel Management
- DAFMAN 23-122 – Materiel Management (and supplements)
- DAFMAN 23-300 – Which prescribes the form
Note: Always verify you are using the most current version on the official e-Publishing site, as forms and instructions are periodically updated.
Need Help with DAF Form 14 or Supply Rejects?
Air Force supply professionals dealing with frequent 356 Rejects should review their unit’s local procedures alongside DAFMAN 23-300. For complex cases involving MICAP, DIFM (Due-In From Maintenance), or high-priority assets, coordinate with the Logistics Readiness Squadron (LRS) or higher headquarters support.
This checklist remains a key tool for maintaining accountability in one of the world’s most demanding logistics environments. Accurate and timely resolution directly contributes to mission success.
Last updated for 2026 operations. Always reference official DAF publications for authoritative guidance.