DAF Form 1305: Receipt for Transfer of Cash & Vouchers

DAF Form 1305: Receipt for Transfer of Cash & Vouchers – If you serve in the U.S. Air Force or Department of the Air Force (DAF) and handle cash, checks, or vouchers in finance, food service, or accounting roles, the DAF Form 1305 is a critical document for maintaining strict accountability and compliance. This form provides a formal receipt when transferring cash and vouchers between personnel, such as from an advance holder to a returning custodian or between cashiers and supervisors.

What Is DAF Form 1305?

DAF Form 1305, titled “Receipt for Transfer of Cash and Vouchers”, documents the secure handoff of physical cash (by denomination), checks, vouchers, and other items. It ensures both the transferring and receiving parties acknowledge the exact amount and condition of funds, creating an auditable paper trail essential for internal controls, audits, and preventing discrepancies in government funds.

The form is prescribed by DAFMAN 34-131 (Food Service Management) and referenced in guidance such as DAFI 24-605V2 for cash handling procedures in operational contexts like dining facilities (DFACs) and transportation operations. It replaced or updated the earlier AF Form 1305 under the Department of the Air Force rebranding.

Current revision: October 2023 (20231010). Always use the latest version from the official source to ensure compliance.

Purpose of DAF Form 1305

Proper cash accountability is mandatory in the Department of the Air Force to safeguard public funds, support accurate financial reporting, and meet DoD financial management regulations. The form is commonly used when:

  • Issuing cash and forms to cashiers in food service or morale, welfare, and recreation (MWR) operations.
  • Transferring funds between shift supervisors or from an advance custodian back to the main accounting and finance officer or deputy.
  • Documenting returns of unused cash, checks, or vouchers.
  • Supporting inventory and cash collection processes in non-automated or semi-automated environments.

It works alongside related documents like DAF Form 3516 (Non-Automated Food Service Inventory Transfer Receipt) and DD Form 1131 (Cash Collection Voucher) for complete cash management workflows.

Accurate completion helps avoid shortages, overages, or audit findings that could affect unit readiness or individual accountability.

When and Who Uses DAF Form 1305?

  • Primary users: Accounting and Finance personnel, Food Service Managers, Cashiers, Disbursing Officers, and supervisors responsible for petty cash, change funds, or daily collections.
  • Common scenarios:
    • End-of-shift or end-of-day cash turn-ins.
    • Transfer of funds to or from a secure storage facility.
    • Issuance of cash drawers or bags for operational needs.
    • Food service operations where cash collections from dining facilities must be documented before deposit.

The form requires signatures from both the transferor (person giving the funds) and recipient (person receiving them), along with the date and time of transfer, to establish clear chain of custody.

How to Complete DAF Form 1305? (Step-by-Step Overview)

While the official PDF includes the layout without exhaustive embedded instructions (procedures are detailed in governing manuals like DAFMAN 34-131), here is the standard structure:

  1. Header/Identification — Note the Accounting and Finance Officer or Deputy as the responsible authority.
  2. Transfer Details — Indicate whether this is an “Advance From” or “Returns To” transaction, including the names, ranks/positions, and units of both parties.
  3. Cash Breakdown — List denominations (100s, 50s, 20s, 10s, 5s, 2s, 1s, and coins: .50, .25, .10, .05, .01). Record the number of each and the amount subtotal.
  4. Checks — Detail any checks being transferred (number, amount, payer info as required).
  5. Vouchers — Record the value and description of any vouchers.
  6. Other — Include miscellaneous items or adjustments.
  7. Totals — Calculate and verify the grand total.
  8. Signatures — The recipient signs in the “Received By” block with date. The transferor may also initial or sign as appropriate.

Best practices:

  • Complete in duplicate (or as required by local policy).
  • Verify counts in the presence of both parties.
  • Attach supporting documents if needed (e.g., cash collection logs).
  • Ensure amounts match any related DD Form 1131 or daily sales records.

For detailed procedural guidance, consult your unit’s Accounting and Finance office, DAFMAN 34-131, or DAFI 24-605V2. Training on cash handling is typically provided through base-level finance or services squadrons.

Official Download: DAF Form 1305 PDF

Download the latest official DAF Form 1305 directly from the Department of the Air Force e-Publishing site:

→ https://static.e-publishing.af.mil/production/1/af_a1/form/daf1305/daf1305.pdf

This is the authoritative source. Do not use unofficial copies for official transactions.

Tip for U.S. Air Force and Space Force personnel: Bookmark the DAF e-Publishing Forms page for quick access to all current DAF, AF, and related forms.

  • DAFMAN 34-131: Food Service Program management, which prescribes use of DAF Form 1305 for cash and forms issuance to cashiers.
  • DAFI 24-605V2: Transportation and cash collection procedures.
  • Local supplements or base instructions may provide additional filling guidance.

Strict adherence to these forms and manuals supports fiscal responsibility and protects individuals from liability in case of discrepancies.

Need Help with DAF Form 1305?

Contact your local Finance Customer Service or Services Accounting Office. For policy questions, refer to the official e-Publishing site or your chain of command. Proper use of this form is a key part of maintaining audit-ready cash accountability across the Department of the Air Force.

Last updated for 2026 compliance. Always verify the most current version and local procedures on e-publishing.af.mil before use.