AF Form 664: Aircraft Fuels Documentation Log – Download

AF Form 664: Aircraft Fuels Documentation Log – Download – The AF Form 664, officially titled Aircraft Fuels Documentation Log (also referred to as AF IMT Form 664), is a critical U.S. Air Force form used to track and document all aviation fuel transactions, ground servicing, and related activities for military aircraft. Released on December 11, 1999, this form ensures precise accountability, supports financial reconciliation, and maintains operational readiness across the Air Force.

For U.S. Air Force aircrew, maintainers, fuels managers, and accountable officials (AOs), understanding AF Form 664 is essential for compliance with AFI 11-253, Managing Purchases of Aviation Fuel and Ground Services.

Why AF Form 664 Matters in U.S. Air Force Operations?

Accurate fuel documentation plays a vital role in:

  • Financial Accountability — It logs transactions involving the AIR Card® (Aviation Into-plane Reimbursement Card), commercial vendors, and government sources for proper billing and dispute resolution.
  • Operational Compliance — It records refuels, defuels, in-flight refueling, and ancillary services (e.g., landing fees) during home-station and off-station missions.
  • Safety and Auditing — It creates an auditable trail for fuel usage, helping identify irregularities and supporting maintenance and mission planning.
  • Record Retention — Units must retain it (or approved electronic equivalents) for at least 10 years to meet audit and DoD requirements.

The form centralizes supporting documents like receipts, DD Form 1898 (Energy Sale Slip), AF Form 315 (Avfuels Invoice), and others into one envelope for easy submission to the Wing Refueling Document Control Officer (WRDCO) or Squadron Aviation Resource Management (SARM).

Key Uses of AF Form 664

  • Off-Station Refueling — Required for cross-country or deployed operations using commercial or other base fuels.
  • In-Flight Refueling — Documents aerial tanker issues (often paired with DD Form 791).
  • Ground Servicing — Logs fuel, oil, or ancillary services.
  • Aircraft Transfers — Supports accountability during handoffs.

Note: MAJCOMs may approve electronic proxies that contain all required data elements and meet or exceed retention standards.

How to Complete AF Form 664? (Step-by-Step Guidance)

One line entry is typically used per transaction/receipt. Key fields generally include:

  • Aircraft Information — Tail number, mission design series (MDS).
  • Date and Time — Of the transaction.
  • Fuel Type and Quantity — Issued, received, or defueled (in gallons or pounds).
  • Transaction Details — Vendor, AIR Card number, receipt reference.
  • Personnel — Printed name, signature, and contact of the individual authorizing/receiving.
  • Remarks — Any additional notes (e.g., discrepancies).

Best Practices:

  • Log every transaction accurately and legibly.
  • Insert all supporting receipts and forms into the form’s envelope.
  • Aircraft Commander (or designated crew/maintainer) ensures completion and turn-in.
  • Quality checks occur during debrief (e.g., by maintenance debrief or WRDCO).

Always follow unit-specific supplements and AFI 11-253 for local procedures.

Download Official AF Form 664

Official PDF: Download AF Form 664 Here (U.S. Air Force e-Publishing).

This is the authoritative source. Do not use unofficial copies for official records.

  • DD Form 1898 — Energy Sale Slip for fuel sales.
  • DD Form 791 — Aerial Tanker In-Flight Issue Log.
  • AF Form 315 — U.S. Air Force Avfuels Invoice.
  • AIR Card® Program — Primary tool for off-station purchases, managed under AFI 11-253.

Tips for U.S. Air Force Personnel

  1. Pre-Mission — Ensure blank AF Form 664 and supporting forms are in the aircraft forms binder.
  2. During Operations — Verify receipts contain all required elements (name, phone, signature) before signing.
  3. Post-Mission — Turn in promptly to SARM, maintenance debrief, or WRDCO. The Aircraft Commander bears ultimate responsibility.
  4. Discrepancies — Report issues promptly via the AIR Card® EAS or DLA Energy Help Desk for disputes.
  5. Training — Units should train aircrew and maintainers on proper completion, especially for TDY/deployed operations.

Stay Compliant and Mission-Ready

Proper use of AF Form 664 supports the Air Force’s aviation fuel program, reduces billing errors, and ensures every gallon of fuel is accounted for in support of national defense missions. For the latest guidance, consult AFI 11-253 and your local fuels or logistics readiness squadron.

Official Resources:

This article is for informational purposes and does not replace official Air Force instructions or training.