AF Form 4362: CTOF Project Officer Report (Download PDF)

AF Form 4362: CTOF Project Officer Report (Download PDF) – The AF Form 4362, officially titled Chapel Tithes and Offering Fund (CTOF) Project Officer Report, is a critical accountability document used by the U.S. Air Force Chaplain Corps. It tracks expenditures of nonappropriated funds from voluntary tithes and offerings for chapel-sponsored programs, events, and activities.

This form ensures proper stewardship of donor-contributed funds while maintaining transparency and compliance with Department of the Air Force policies. It is prescribed by DAFI 52-105 and referenced in DAFMAN 52-107.

What Is the Chapel Tithes and Offering Fund (CTOF)?

The CTOF is a nonappropriated fund (NAF) established from voluntary contributions by individuals and religious communities. It supplements (but does not replace) appropriated funds for religious, moral, and ethical programs supporting Airmen, Guardians, and their families. Funds support worship services, faith group activities, retreats, training, contracts, equipment, and other indirect mission requirements approved by the chaplain leadership.

Important notes:

  • CTOF cannot supplement appropriated funds.
  • It operates under strict accountability rules to protect donor intent and comply with federal financial management standards.
  • Related forms include AF Form 4356 (Purchase Request), AF Form 4361 (Receipt), and AF Form 4365 (Donation Log).

Who Uses AF Form 4362 and Why?

Project Officers (often volunteers, religious affairs Airmen, or designated personnel) receive CTOF funds for specific projects or events. They must document how the money was spent and return any unused funds.

The form serves these key purposes:

  • Record itemized expenditures (vendors, amounts in USD and foreign currency if applicable).
  • Account for any foreign currency conversions and returns.
  • Certify that all purchases followed local CTOF operating procedures.
  • Support overall fund reconciliation by the Account Manager and the CTOF Accounting Section.

Account Managers (typically chaplains, senior religious affairs personnel, or authorized contractors) review, certify, and forward the completed form with supporting documents.

When and How to Submit AF Form 4362?

Project officers must complete and sign the AF Form 4362, attach itemized receipts and supporting documents, and return it along with any remaining funds or deposit slips to the Account Manager within 10 calendar days of project or event completion (or no later than three duty days after depositing residual funds).

Key deadlines and consequences:

  • Late submissions (30 days or more) may result in the project officer being barred from receiving future funds or reimbursements until reconciled.
  • Remedial training is often required for repeated issues.
  • The senior chaplain may terminate repeat violators.

The Account Manager certifies the form and forwards it to the CTOF Accounting Section. Documents are maintained in the account manager file for audits and monthly assessments.

How to Fill Out AF Form 4362? (Step-by-Step)

The current form is dated 20150806 (August 6, 2015) and marked “Previous Edition Obsolete.” Download the official PDF here: AF Form 4362 PDF.

Top Section:

  • Block 1: Base (installation name).
  • Block 2: Program (For Official Use Only when filled in).
  • Block 3: Name of Project Officer (Last, First, Middle Initial).
  • Block 4: Invoice Number.
  • Block 5: Budget Code.
  • Block 6: Amount Issued (in US Dollars).
  • Block 7: Due Date.

Block 8 – Funds Request Detail: List each purchase with:

  • Vendor
  • Amount in US Dollars
  • Amount in Foreign Currency (if applicable)
  • Type of Currency
  • Block 8g: Total Amount Spent (US Dollars)

Block 9 – Foreign Currency Conversions (if applicable):

  • Record currency purchased (amount, conversion rate, USD sold).
  • Record currency returned (amount, re-conversion rate, USD returned).
  • Block 10: Total Foreign Dollar Amount Spent (calculated).

Block 11 – Total Balance:

  • a. Total Dollar Amount Issued (from Block 6)
  • b. Total Dollar Amount Spent (8g + 10)
  • c. Total Dollar Amount Returned (issued minus spent)

Certification Sections:

  • Block 12 (Project Officer): Sign and date with the statement: “I certify these items were purchased in accordance with local Chapel Tithes and Offering Fund operating procedures.”
  • Block 13 (Account Manager): Sign and date with the statement: “I certify that all purchases were authorized and funds are accounted for.”

Always attach original itemized receipts. For foreign currency transactions, include conversion documentation.

Best Practices for CTOF Project Officers

  1. Plan Ahead — Use AF Form 4356 for purchase requests before receiving funds.
  2. Keep Detailed Records — Save every receipt and note any currency exchanges immediately.
  3. Act Quickly — Submit within the 10-day window to avoid restrictions.
  4. Coordinate with the Account Manager — They provide local procedures and training.
  5. Understand Compliance — All expenditures must align with approved chapel programs and DAFI/DAFMAN guidance. CTOF supports religious activities but follows strict non-supplementation rules.

Pro Tip: Many bases provide project officer training. If you are new, request guidance from your wing or garrison chaplain’s office or the CTOF Account Manager.

  • Official Form: Download AF Form 4362
  • DAFMAN 52-107 – Provides detailed procedures for CTOF project officers and account managers.
  • DAFI 52-105 – Governs overall CTOF administration.
  • Air Force e-Publishing (af.mil) – Search for the latest Chaplain Corps publications.

For base-specific procedures, contact your local Chaplain Corps office. Policies emphasize ethical stewardship of voluntary donations while supporting the spiritual readiness of the Total Force.

Need the form or more help? Visit the official Air Force e-Publishing site or reach out to your installation chaplain team. Proper use of AF Form 4362 helps ensure CTOF funds continue to support meaningful religious and moral programs across the U.S. Air Force and Space Force.

This article is for informational purposes and is based on publicly available official U.S. Air Force publications. Always consult the most current directives and your local chaplain leadership for authoritative guidance.