AF Form 4358: CTOF GPC Transaction Log Guide 2026

AF Form 4358: CTOF GPC Transaction Log Guide 2026 – U.S. Air Force chaplains, religious affairs Airmen, account managers, and CTOF cardholders rely on AF Form 4358 to properly document and reconcile Government Purchase Card (GPC) transactions funded by the Chapel Tithes and Offering Fund (CTOF). This mandatory form ensures transparency, accountability, and compliance with Department of the Air Force policies for nonappropriated religious funds.

What Is AF Form 4358?

AF Form 4358, titled Chapel Tithes and Offering Fund (CTOF) Government Purchase Card Transaction Log, is the official Air Force document for recording all purchases made with a CTOF-issued GPC. It is prescribed by DAFI 52-105 (now supported by DAFMAN 52-107, Chapel Tithes and Offerings Fund Management, dated 20 January 2021).

CTOF is a nonappropriated fund consisting of voluntary offerings and tithes from Airmen, families, and faith communities. It supports religious programs, events, faith group activities, and authorized indirect mission requirements without using taxpayer dollars. The GPC program within CTOF requires strict logging to prevent misuse and maintain audit readiness.

The current version is AF FORM 4358, 20150806 (previous editions are obsolete). It remains the active form per official e-Publishing sources.

Why AF Form 4358 Matters?

  • Compliance — Ensures every CTOF GPC transaction is pre-approved and documented per DAFMAN 52-107.
  • Reconciliation — Cardholders, approving officials, and account managers use it to match statements, receipts, and accounting records.
  • Accountability — Supports monthly submissions to the CTOF Accounting Section (Chaplain Corps Accounting Center).
  • Audit Protection — Helps demonstrate proper stewardship of donated religious funds.

Failure to maintain accurate logs can delay payments, trigger discrepancies, or violate Chaplain Corps financial procedures.

Key Responsibilities (DAFMAN 52-107)

  • CTOF GPC Cardholder: Records transactions on AF Form 4358 at the time of purchase, files receipts, reconciles the monthly statement, and submits by the 25th of the month.
  • Approving Official: Reviews and signs each monthly AF Form 4358 and account statement (T-2).
  • Account Manager: Submits the master credit card statement with AF Form(s) 4358 to the CTOF accounting section by the last duty day of the month (T-3).
  • All parties: Must complete required training and certify that purchases are authorized CTOF expenses IAW DAFI 52-105 / DAFMAN 52-107.

How to Fill Out AF Form 4358? (Column-by-Column Overview)

The fillable PDF form includes these main sections:

  • Cardholder’s Full Name and Last Four Digits of Credit Card
  • Columns:
    • (a) Accounting Code
    • Vendor details
    • Memo (description of purchase)
    • Last four digits of credit card / Type / Currency
    • Charge Date (YYYYMMDD)
    • Charge Amount
    • Foreign Currency Conversion Rate (if applicable)
    • Total Amount in USD
  • Certification Statement: “I certify that all the above transactions were approved in advance and are authorized CTOF purchases IAW AFI 52-105.”
  • Approving Official: Name, rank, signature, and date.
  • Total Credit Card Charges

Tip: Complete columns at the time of each purchase. Attach itemized receipts and supporting documentation (e.g., AF Form 4356 Purchase Request). Overseas cardholders should coordinate with local contracting offices for non-U.S. vendors.

Download Official AF Form 4358

Direct PDF Download (official source):
https://static.e-publishing.af.mil/production/1/af_hc/form/af4358/af4358.pdf

Always use the latest version from the Air Force e-Publishing website. Do not use outdated or third-party templates for official records.

  • AF Form 4356 → CTOF Purchase Request
  • AF Form 4357 → CTOF Contract Monthly Statement
  • AF Form 4359 → CTOF Deposit Reconciliation Report
  • AF Form 4362 → CTOF Project Officer Report

These integrate with the overall CTOF financial workflow outlined in DAFMAN 52-107.

Best Practices for CTOF GPC Users

  1. Obtain pre-approval via AF Form 4356 before every purchase.
  2. Keep all receipts and maintain secure cardholder files.
  3. Reconcile promptly (individual statements by the 25th; master by end of month).
  4. Use CTOF only for authorized purposes (e.g., religious programs, approved honoraria, faith group supplies — never to supplement appropriated funds).
  5. Complete initial and annual refresher training.

For full policy details, consult DAFMAN 52-107 on the Air Force e-Publishing site.

Frequently Asked Questions (FAQ)

Who uses AF Form 4358?
Authorized CTOF GPC cardholders (government employees), approving officials, and account managers in the Chaplain Corps.

Is the form still current in 2026?
Yes. The 20150806 version remains prescribed under current DAFMAN 52-107 guidance.

Can contractors use the CTOF GPC?
Cardholders must generally be government employees. Contractors have specific limitations and oversight.

Where do I submit the completed form?
Through the chain: cardholder → approving official → account manager → CTOF Accounting Section.

Need help?
Contact your wing/garrison chaplain, CTOF account manager, or the Chaplain Corps Accounting Center.

AF Form 4358 is a critical tool for responsible stewardship of the Air Force Chapel Tithes and Offering Fund. Proper use protects the integrity of religious offerings and ensures continued support for Airmen and their families worldwide.

Bookmark this page for quick reference and share it with your Chaplain Corps team. For the official form and latest policy, always refer to Air Force e-Publishing.

This guide is for informational purposes and is based on publicly available Department of the Air Force publications as of 2026. Always verify with your local chaplain leadership for base-specific procedures.