AF Form 3554: Utility Sales Agreement PDF Download

AF Form 3554: Utility Sales Agreement PDF Download – AF Form 3554: Utility Sales Agreement for DoD Agencies and Non-Federal Agencies is the official Department of the Air Force form used to document agreements for selling utility services from Air Force (or broader Department of the Air Force) installations to other Department of Defense (DoD) agencies and authorized non-federal entities.

This form ensures compliant, reimbursable sales of utilities such as electricity, natural gas, water, and sewer service when non-DAF customers are connected to or located near installation utility infrastructure.

What Is AF Form 3554?

AF Form 3554 establishes a formal Utility Sales Agreement between the Department of the Air Force (DAF) and:

  • Other DoD agencies
  • Authorized non-federal agencies or entities

It is referenced in current guidance as DAFMAN 32-1061, Providing Utilities to Department of the Air Force Installations (updated with DAFGM2025-01). The manual serves as the primary policy document governing the management, sale, and reimbursement of utility services on DAF installations.

Related forms often used alongside AF Form 3554 include:

  • AF Form 3555 — Utility Service Rates Exhibit (attaches rates to the agreement)
  • AF Form 3556 — Utility Sales Agreement for Privatized Military Family Housing (in some contexts)
  • AF Form 3557 — Utility Service Annual Review (for ongoing compliance and rate adjustments)

Official download: You can access the current fillable PDF directly from the Air Force e-Publishing site: https://static.e-publishing.af.mil/production/1/af_a4/form/af3554/af3554.pdf.

Purpose of the Utility Sales Agreement

The primary purpose of AF Form 3554 is to formalize the terms and conditions for selling utility commodities from DAF-owned or operated systems to external customers. Sales are generally allowed when:

  • The customer is in close proximity to the installation.
  • The customer is connected to the installation’s utility infrastructure.
  • The sale complies with restrictions outlined in DAFMAN 32-1061 (e.g., paragraph 4.3 and 4.6).

Key policy points include:

  • Sales to non-federal customers require coordination with the installation commander, Civil Engineer squadron, resource advisors, and legal offices (including the Utility Law Field Support Center — ULFSC).
  • Rates must recover costs and typically cannot be lower than the government’s cost (including operations, maintenance, and overhead).
  • Special considerations apply for selling drinking water to non-federal entities, as it may affect the installation’s regulatory status under federal and state safe drinking water laws.
  • Annual reviews of agreements and rates are required (documented via AF Form 3557).

This process supports energy resilience, cost recovery, and mission priorities while maintaining compliance with broader DoD and federal utility acquisition rules.

Who Uses AF Form 3554?

  • Installation Civil Engineer (CE) squadrons and energy managers at Air Force and Space Force bases.
  • Base-level resource advisors and contracting personnel.
  • Other DoD agencies seeking utility services from an Air Force installation.
  • Authorized non-federal entities (e.g., certain off-base customers or tenants approved under specific conditions).

Approval authority for utility sales agreements often rests with the installation commander for off-base or military housing customers, with higher-level coordination (e.g., SAF/IEI or SAF/IEE) required in cases involving net metering or customer-owned generation.

Key Sections and How to Complete AF Form 3554

While the exact layout is a standard multi-block government form, typical utility sales agreements like AF Form 3554 include:

  1. Parties to the Agreement — Identifying the DAF installation/provider and the purchasing agency/entity.
  2. Utility Services Covered — Specific commodities (electric, natural gas, water, sewer, etc.) and points of delivery.
  3. Term of the Agreement — Effective dates and duration.
  4. Rates and Payment Terms — Reference to attached AF Form 3555 or other rate exhibits; billing cycles and payment conditions.
  5. Terms and Conditions — Responsibilities for maintenance, metering, interruptions, liability, termination, and compliance with laws.
  6. Signatures — Authorized representatives from both the DAF (often the Base Civil Engineer) and the customer.

Best practice: Always attach the current rates exhibit (AF Form 3555) and coordinate with your local JA (Judge Advocate) office and AFCEC as needed before finalizing.

  • DAFMAN 32-1061 — Core manual covering provision, sale, and management of utilities. It explicitly lists AF Form 3554 for DoD and non-federal agency sales.
  • AFPD 32-10 and DAFI 90-1701 — Overarching policy on installations, facilities, energy, and water management.
  • Federal rules under FAR Part 41 (Acquisition of Utility Services) and interagency agreement provisions (Economy Act) may also apply when dealing with other federal/DoD entities.

For the most current version of DAFMAN 32-1061, visit the official Air Force e-Publishing portal.

Why Proper Use of AF Form 3554 Matters?

Using the correct form and following DAFMAN 32-1061 helps installations:

  • Recover full costs of utility provision.
  • Maintain regulatory compliance (especially for water systems).
  • Support energy resilience and mission continuity.
  • Avoid unauthorized sales or below-cost pricing.

Civil Engineer teams should conduct annual utility contract and rate reviews to keep agreements current.

Download AF Form 3554

Direct official link:
AF Form 3554 PDF

For fillable versions or additional context, check trusted resources such as the Air Force e-Publishing site or your installation’s Civil Engineer forms library.

Need Help?

If you are a base-level Civil Engineer, energy manager, or contracting officer working on a utility sales agreement:

  • Consult your local Utility Law Field Support Center (ULFSC) for complex cases.
  • Coordinate rate development and legal review early.
  • Reference the latest DAFMAN 32-1061 for any updates on approvals, net metering, or non-federal sales restrictions.

Note: Always use the most recent version of forms and manuals from official .mil sources. Policies can be updated, and 2025 guidance revisions emphasize energy resilience and proper reimbursement processes.

This article provides general informational guidance based on publicly available Department of the Air Force publications. For official advice, consult your chain of command, installation legal office, or the Office of Primary Responsibility for DAFMAN 32-1061.