AF Form 2692: Aircraft Equipment Transfer/Shipping Listing

AF Form 2692: Aircraft Equipment Transfer/Shipping Listing – AF Form 2692, officially titled Aircraft/Missile Equipment Transfer/Shipping Listing, serves as a critical document in U.S. Air Force maintenance and logistics operations. It provides a detailed record of equipment transferred or shipped with aircraft or missiles, ensuring proper accountability, configuration control, and compliance with Air Force standards.

Whether you’re in Maintenance, Plans and Scheduling Documentation (PS&D), or handling aircraft transfers, understanding how to properly complete and process AF Form 2692 helps prevent discrepancies, supports audits, and maintains mission readiness.

What Is AF Form 2692?

AF Form 2692 is an official Air Force form used to list all items installed on, delivered with, or carried onboard an aerospace vehicle (aircraft) or missile during transfer or shipping. It acts as an itemized inventory that accompanies the equipment from the losing unit to the gaining unit or during movement.

Key purposes include:

  • Documenting the transfer of -21 equipment (aircraft/missile installed and support equipment).
  • Providing a signed record for accountability during shipping or inter-unit transfers.
  • Supporting historical records maintained by PS&D sections.
  • Ensuring all equipment, including serial-numbered items, condition codes, and quantities, is accurately tracked to prevent loss or misconfiguration.

This form pairs closely with AF Form 2691 (Aircraft/Missile Equipment Property Record) for ongoing property tracking.

Download the latest AF Form 2692 PDF here: Official Form from e-Publishing

Always obtain forms from the official Air Force e-Publishing website to ensure you have the current version.

Governing Publications and References

AF Form 2692 is prescribed or referenced in several key Department of the Air Force publications, including:

  • DAFI 21-103 — Equipment Inventory, Status, and Utilization Reporting (includes Attachment 8: How to Use AF Form 2692).
  • DAFI 21-101 — Aircraft and Equipment Maintenance Management (and MAJCOM supplements).
  • TO 00-20-1 — Aerospace Equipment Maintenance Inspection, Documentation, Policies, and Procedures.
  • TO 00-20-2 — Maintenance Data Documentation.

These instructions detail preparation, processing, distribution, and filing requirements. Unit-specific supplements (e.g., ACC, PACAF, AFGSC) may add local procedures.

PS&D personnel typically prepare or coordinate the form for aircraft transfers, major maintenance, or equipment movements.

When to Use AF Form 2692

Common scenarios requiring AF Form 2692:

  • Aircraft or missile transfers between units, bases, or to depot/contractor facilities.
  • Shipping equipment with the aerospace vehicle.
  • Temporary removal/installation of equipment for flight (non-standard configuration changes) — some units require a signed copy forwarded to Quality Assurance (QA) or MXQ.
  • Depot or Contract Field Team (CFT) maintenance documentation.
  • Inventory reconciliation during acceptance or transfer inspections.

For example, when transferring an aircraft, the form lists all -21 equipment so the gaining unit can verify receipt and configuration.

Note: For certain movements, additional forms like DD Form 1149 (Requisition and Invoice/Shipping Document) may be used in conjunction.

How to Fill Out AF Form 2692 (Step-by-Step Overview)?

While exact block-by-block instructions appear in DAFI 21-103 Attachment 8, general best practices include:

  1. Header Information — Enter aircraft or missile serial number, model/design series, losing and gaining organization details, date, and shipment reference if applicable.
  2. Item Listing — Provide a complete itemized list including:
    • Nomenclature/description of equipment.
    • Part number or NSN.
    • Serial number (critical for tracked items).
    • Quantity.
    • Condition code.
    • Any remarks (e.g., serviceability, modifications, or TCTO status).
  3. Installed vs. Loose Equipment — Clearly distinguish items installed on the aircraft/missile from those shipped separately.
  4. Signatures — Obtain signatures from the preparer, inspector/verifier, and appropriate releasing/accepting authorities.
  5. Distribution — PS&D typically files a copy in the aircraft historical records. Copies may go to the gaining unit, Quality, Supply, or transportation as required by local instructions.

Tips for accuracy:

  • List all applicable -21 equipment per the aircraft’s technical orders.
  • Include guns or special items even if not explicitly called out in some checklists.
  • Use automated Maintenance Information System (MIS) products when available to reduce manual errors.
  • Double-check serial numbers against AF Form 2691 property records.

A sample completed form is typically illustrated in the governing DAFI attachment for reference.

Best Practices and Common Pitfalls

  • Timeliness — Prepare the form well in advance of transfer or shipment (some units require it 8 duty hours prior for certain removals).
  • Configuration Control — Ensure the listing matches the current aircraft configuration to avoid acceptance issues at the receiving unit.
  • Filing and Retention — Follow records disposition guidance in DAFI 21-103 and AFRIMS. PS&D maintains copies in historical files.
  • Coordination — Involve -21 equipment monitors, QA, and Supply early in the process.
  • Avoid discrepancies — Mismatches between the AF Form 2692 and actual equipment can delay transfers and trigger audits.

Maintaining meticulous documentation supports broader equipment inventory, status, and utilization reporting requirements under DAFI 21-103.

Why Proper Use of AF Form 2692 Matters

Accurate use of this form contributes directly to:

  • Accountability of high-value aerospace equipment.
  • Safety and readiness by ensuring correct configurations.
  • Audit compliance during inspections or MAJCOM reviews.
  • Efficient logistics across the Total Force (Active, Guard, and Reserve).

For USAF maintenance professionals, mastering forms like AF Form 2692 is part of effective Aircraft and Equipment Maintenance Management.

Need the Form?

Official Download: AF Form 2692 PDF

Visit www.e-publishing.af.mil for the most current version of the form and related publications like DAFI 21-103.

Related Forms:

  • AF Form 2691 – Aircraft/Missile Equipment Property Record
  • AFTO Form 95 – Significant Historical Data
  • AFTO Form 781 series – Maintenance documentation

If your unit has specific supplements or local procedures, consult your PS&D section or Maintenance Supervision for tailored guidance.

This guide is for informational purposes and based on publicly available Department of the Air Force publications as of 2026. Always refer to the latest official instructions on e-Publishing and your chain of command for compliance.