AF Form 2640 PDF: Nonappropriated Fund Contract/Award

AF Form 2640 PDF: Nonappropriated Fund Contract/Award – If you work in U.S. Air Force Nonappropriated Fund (NAF) activities, you need the right tools for contracting. AF Form 2640, officially titled Nonappropriated Fund Contract/Award, serves as a key document for formalizing contracts and awards funded by Nonappropriated Funds (NAF).

This guide explains the form’s purpose, usage, and how to access the latest PDF. It targets Air Force personnel, NAF contracting officers, activity managers, and support staff at U.S. installations.

What Is AF Form 2640?

AF Form 2640 is the official U.S. Air Force form used to document Nonappropriated Fund Contracts or Awards. NAFs come from sources like morale, welfare, and recreation (MWR) program revenues (e.g., bowling alleys, golf courses, clubs, lodging, and other self-sustaining activities). These funds differ from appropriated funds (taxpayer dollars) and support quality-of-life programs for service members and families without direct congressional appropriation.

The form records the agreement between the NAF Instrumentality (NAFI) and a contractor or vendor for supplies, services, or other requirements. It helps ensure proper documentation, accountability, and compliance with Air Force NAF contracting policies.

Key Details:

  • Form Title: Nonappropriated Fund Contract/Award
  • Prescribing Authority: Related to Air Force NAF contracting procedures (historically under AFMAN 64-302 or successor guidance like DAFMAN 64-119).
  • Purpose: Formalizes the award of a contract or purchase using NAF.
  • Status: Available as a fillable or printable PDF from official Air Force e-Publishing sources.

Download the Official AF Form 2640 PDF Here:
https://static.e-publishing.af.mil/production/1/saf_aq/form/af2640/af2640.pdf

Always obtain forms from the official Air Force e-Publishing website to ensure you have the current version.

Why Use AF Form 2640 for NAF Contracting?

NAF contracting operates under different rules than Federal Acquisition Regulation (FAR)-based appropriated fund contracting. NAF procedures emphasize efficiency for MWR and other self-sustaining activities while maintaining fiscal accountability and fair competition where required.

AF Form 2640 provides a standardized format to:

  • Identify the contracting parties (NAFI and vendor).
  • Describe the scope of work, supplies, or services.
  • Specify terms, conditions, pricing, and payment details.
  • Document approvals, certifications, and signatures.
  • Support audit and record-keeping requirements for NAF activities.

It pairs with related forms, such as:

  • AF Form 2641 (Nonappropriated Fund Solicitation/Offer and Award)
  • AF Form 2209 (Nonappropriated Fund Order for Supplies or Services) for smaller purchases.

For larger or more complex acquisitions, contracting officers follow detailed NAF procedures outlined in Department of the Air Force manuals.

Who Uses AF Form 2640?

  • NAF Contracting Officers (warranted for NAF actions)
  • Force Support Squadrons (FSS) and NAF Activity Managers
  • MWR Program Managers (e.g., lodging, fitness, recreation)
  • Installation Contracting Support Personnel
  • Vendors and contractors doing business with Air Force NAFIs

Note: This form applies specifically to Air Force and Space Force NAF activities on U.S. installations. It does not cover Army and Air Force Exchange Service (AAFES) employees or appropriated fund (APF) contracts.

How to Complete AF Form 2640?

While the form itself contains block-by-block instructions, general best practices include:

  1. Header Information — Enter the NAFI name, activity, contract number (if applicable), date, and requisition details.
  2. Contractor/Vendor Information — Provide full legal name, address, DUNS/CAGE code (if required), and contact details.
  3. Description of Supplies/Services — Include a clear statement of work (SOW) or performance work statement (PWS), quantities, unit prices, and total amount.
  4. Terms and Conditions — Reference applicable NAF clauses, delivery/performance schedule, payment terms, and any special conditions.
  5. Funding and Certification — Certify fund availability and proper use of NAF.
  6. Signatures — Obtain required approvals from the contracting officer and other authorizing officials.

Tip: Use the most recent PDF version for the latest fields and instructions. Consult your local NAF Contracting Officer or legal advisor for complex requirements, as policies can update (e.g., thresholds for competition or small purchase procedures).

For detailed step-by-step guidance, refer to current DAF NAF Contracting Procedures (successor documents to AFMAN 64-302) and training provided through the Air Force NAF Procurement Office (AFNAFPO) or installation resources.

  • AFI 34-301: Nonappropriated Funds Personnel Management and Administration (covers broader NAF policy).
  • DAFMAN 64-119 (or current equivalent): Provides contracting policies and procedures for Air Force NAF Contracting Officers.
  • NAF Purchase Card Program (AFMAN 64-118): For micro-purchases using the NAF P-Card as an alternative to formal contracts.
  • Air Force e-Publishing: Central source for all official forms and publications.

Pro Tip: NAF contracting often supports MWR services that enhance readiness and quality of life. Proper use of forms like AF Form 2640 ensures compliance, protects government interests, and maintains the self-sustaining nature of these programs.

Common Questions About AF Form 2640

Is AF Form 2640 the same as a FAR-based contract?
No. It is specific to Nonappropriated Funds and follows NAF-specific procedures, which are generally more streamlined for MWR and similar activities.

Where can I find the latest version?
Download directly from the official link provided above or search “AF Form 2640” on e-publishing.af.mil.

Do I need special training to use this form?
Yes — only trained and warranted NAF contracting personnel should execute contracts. Activity managers may prepare requisitions but should coordinate with contracting officers.

Can small purchases use this form?
For very small requirements, AF Form 2209 or the NAF Purchase Card may be more appropriate. Use AF Form 2640 for formal contracts or awards exceeding simplified acquisition thresholds under NAF rules.

Stay Compliant with Current Air Force NAF Policy

NAF rules evolve, so always cross-reference the latest publications on the Air Force e-Publishing site and consult your installation’s NAF Contracting Office or AFNAFPO for guidance.

Ready to download?
→ Official AF Form 2640 PDF

If you need help with NAF contracting processes, related forms, or policy questions, contact your local Force Support Squadron or NAF contracting team. Accurate documentation supports mission-essential morale and welfare programs across the U.S. Air Force.

This article is for informational purposes and does not replace official guidance. Always verify current procedures through official Air Force channels.