AF Form 2557 NAF Cash Receipt Voucher – Official Guide

AF Form 2557 NAF Cash Receipt Voucher – Official Guide – Nonappropriated Fund (NAF) activities across U.S. Air Force installations rely on proper cash handling procedures to maintain accountability, prevent losses, and ensure compliance with financial regulations. AF Form 2557, officially titled NAF Cash Receipt Voucher, serves as the primary document for recording cash receipts and transfers in NAF operations.

Whether you work in Force Support Squadron (FSS) activities, manage change funds, handle petty cash, or process daily deposits, understanding how to correctly complete and use AF Form 2557 is essential for NAF financial management.

What Is AF Form 2557?

AF Form 2557 is the Nonappropriated Fund Cash Receipt Voucher. It documents the receipt of cash (or negotiable instruments) in NAF Instrumentalites (NAFI). The form creates an audit trail for cash inflows, transfers between cashiers, advances from change funds or imprest funds, and other cash movements.

Key uses include:

  • Documenting cash received from customers, sales, or services when a cash register or point-of-sale system is not used.
  • Recording transfers of excess cash from individual cashiers to a head cashier or central depository.
  • Issuing and receipting change funds, petty cash, or imprest funds to activity managers or designated cashiers.
  • Acknowledging cash pick-ups for deposit or secure storage.
  • Supporting advances or reimbursements in NAF operations.

The form helps maintain separation of duties, supports surprise cash counts (often documented on AF Form 2556), and integrates with other NAF forms such as AF Form 1875 (NAF Daily Cashier’s Deposit), AF Form 2555 (NAF Collection Record), and AF Form 1401 (Petty Cash/Refund Voucher).

Who Uses AF Form 2557?

  • NAF Activity Managers
  • Cashiers and Head Cashiers in FSS operations (bowling centers, golf courses, clubs, child development centers, etc.)
  • Resource Management Flight Chiefs and NAF Accounting Office personnel
  • Anyone responsible for handling, transferring, or safeguarding NAF cash at U.S. Air Force bases

Proper use of the form supports compliance with AFMAN 34-202 (Operations and Procedures for Air Force Nonappropriated Funds) and AFMAN 34-209 (Nonappropriated Fund Financial Management and Accounting).

When to Use AF Form 2557?

Use the form in these common scenarios:

  1. Excess Cash Transfers — When a cashier’s drawer accumulates too much cash, document the transfer of excess funds or large bills to the head cashier.
  2. Change Fund Issuance — When the NAF Accounting Office or Resource Manager issues a change fund to an activity manager or cashier.
  3. Petty Cash or Imprest Fund Advances — To receipt funds provided for small operational expenses.
  4. Cash Pick-Ups for Deposit — When moving cash from an activity to a safer storage location or for bank deposit.
  5. Cash Receipts Without Registers — For activities or events using manual collection (with customer signatures where required).

Always complete the form at the time of the transaction to maintain real-time accountability. Delays can complicate reconciliations and increase risk during audits or surprise cash counts.

How to Fill Out AF Form 2557?

Although the exact block layout appears on the official PDF, typical fields include:

  • Date of the transaction
  • Received From (name of payer, cashier, or activity)
  • Amount (in numeric and written form for clarity)
  • Purpose or explanation of the receipt (e.g., “Change fund issuance,” “Excess cash transfer from Lane 3 cashier,” “Daily sales deposit”)
  • Activity/NAFI Name and location
  • Signatures — The person receiving the cash signs, and the person providing it may also sign or initial
  • Any supporting details such as voucher number, account codes, or references to related documents

Best Practices:

  • Write legibly or use typed entries when possible.
  • Use the form in duplicate or as required by local procedures so both parties retain a copy.
  • Attach supporting documentation (register tapes, AF Form 2555, etc.) when applicable.
  • File the original according to your installation’s NAF records retention policy.

Download the current official AF Form 2557 directly from the Air Force e-Publishing site:
https://static.e-publishing.af.mil/production/1/af_a1/form/af2557/af2557.pdf

Always verify you are using the latest revision by checking the official e-Publishing website before use.

  • AF Form 2556 — Used for surprise or general cashier’s cash counts.
  • AF Form 1875 — Daily Cashier’s Deposit.
  • AF Form 2555 — NAF Collection Record (for manual sales tracking).
  • AF Form 1401 — Air Force Petty Cash/Refund Voucher.

These forms work together to create a strong internal control environment as outlined in Air Force manuals. Activity managers should conduct or oversee quarterly surprise cash counts, and all personnel must follow separation of duties to reduce risk of loss or error.

Why Proper Use of AF Form 2557 Matters?

Accurate documentation protects NAF employees, safeguards morale, welfare, and recreation (MWR) funds, and ensures resources remain available for Air Force community programs. Failures in cash accountability can lead to pecuniary liability, audit findings, or operational disruptions.

Tips for Supervisors and Managers:

  • Train all cash-handling personnel on correct form completion.
  • Establish clear standard operating procedures (SOPs) for cash turn-ins and fund transfers.
  • Review completed AF Form 2557 vouchers during daily reconciliations.
  • Maintain secure storage for blank forms and completed records.

Need the Form or More Guidance?

  1. Download the blank PDF: AF Form 2557 Official PDF
  2. Consult your local NAF Accounting Office or Resource Management Flight for installation-specific procedures.
  3. Reference AFMAN 34-202 and AFMAN 34-209 on the Air Force e-Publishing site for detailed policy.

Keywords for further reading: AF Form 2557 instructions, NAF cash handling procedures, Air Force NAF forms, change fund voucher, FSS cash management.

This article is for informational purposes and is based on publicly available Air Force publications and guidance as of 2026. Always refer to the most current official directives and consult your local NAF financial management experts for authoritative instructions.

Staying compliant with NAF cash procedures helps keep Air Force MWR programs strong and mission-ready. Bookmark this page or share it with your team for quick reference.