AF Form 2555 NAF Collection Record – Download PDF Guide

AF Form 2555 NAF Collection Record – Download PDF Guide – Nonappropriated Fund (NAF) activities are vital to Air Force morale, welfare, and recreation (MWR) programs. They generate revenue through services like bowling centers, golf courses, clubs, gyms, and other FSS (Force Support Squadron) operations without relying on congressional appropriations. Accurate cash handling and documentation are essential for financial accountability, preventing discrepancies, and complying with Air Force standards.

AF Form 2555, officially titled NAF Collection Record, serves as the primary manual tool for recording cash collections in NAF operations when a cash register or point-of-sale (POS) system is not used (or as a supplemental control).

What Is AF Form 2555 and Its Purpose?

AF Form 2555 is a U.S. Air Force form used to document individual sales, services, and cash collections in Nonappropriated Fund Instrumentalities (NAFI). It creates a clear audit trail for every transaction by capturing details such as date, description of sale/service, quantity, price, total amount collected, customer signature (when required), and cashier information.

Key purposes include:

  • Recording cash receipts for sales and services in activities without electronic registers.
  • Supporting daily cashier reports (typically attached to AF Form 1875 or equivalent).
  • Documenting overages, shortages, or controlled forms.
  • Maintaining internal controls and accountability for NAF funds, which support base services but must follow strict financial management rules.

This form helps ensure compliance with cash-handling procedures outlined in governing publications like AFMAN 34-202 (Nonappropriated Fund Personnel and Operations) and AFI 34-209 (Nonappropriated Fund Financial Management and Accounting).

Note: Many modern NAF activities use POS systems or cash registers, which can substitute for AF Form 2555 if they capture all required data. However, the form remains critical for manual operations, special events, or additional verification.

Who Uses AF Form 2555?

  • Cashiers and activity managers in Force Support Squadrons (FSS).
  • Personnel handling sales at NAF facilities (e.g., snack bars, pro shops, event tickets).
  • Concessionaire operations (with exceptions requiring customer signatures).
  • Supervisors conducting cash counts or investigating variances.

It applies to Regular Air Force, Air Force Reserve, and civilian NAF employees responsible for cash collection. Proper use protects both the individual and the organization from financial discrepancies.

When to Use AF Form 2555?

Use the form in these scenarios:

  • Activities or functions without cash registers or POS systems to record sales and services.
  • Special events (carnivals, base open houses, ball games) where electronic systems are impractical—the Resource Management Flight Chief (RMFC) may establish local procedures.
  • As a backup or control tool alongside registers for high-risk or concessionaire operations.
  • To document individual overages/shortages or controlled forms.

Exceptions:

  • Not required when using a cash register (though some managers elect to use it for extra control).
  • In NAFI-owned POS systems with register tapes, AF Form 2555 is generally not needed.
  • Customer signature is typically required for manual entries but waived when used with a register.

Completed forms are attached as supporting documentation to the daily cashier’s report (AF Form 1875 or equivalent) and forwarded to the NAF Accounting Office.

How to Fill Out AF Form 2555 (Step-by-Step Guidance)?

While the official PDF provides the exact layout, typical fields on AF Form 2555 include:

  1. Header Information — Date, NAF activity/location, collection record number (for tracking).
  2. Transaction Details — Sequential line items for each sale/service:
    • Description of sale or service.
    • Quantity.
    • Unit price.
    • Total amount.
  3. Customer Information — Customer name or signature (required for manual transactions).
  4. Totals — Daily or shift subtotal, cash collected, method of payment.
  5. Cashier Certification — Printed name, signature, and date of the collecting cashier.
  6. Supervisor/Reviewer — Review signatures for accountability.

Best practices:

  • Record transactions immediately or as soon as possible.
  • Ensure customer signatures where required for verification.
  • Attach the completed form to the appropriate daily report.
  • Maintain sequential numbering and control of forms.
  • Report any discrepancies (overages/shortages) promptly to the activity manager per Chapter 8 guidelines in relevant AFMANs.

For the most accurate block-by-block instructions, always refer to the current official form and your local RMFC or NAF accounting guidance.

Download the Official AF Form 2555 Here:
Download AF Form 2555 PDF

This is the authoritative source hosted on the Air Force e-Publishing website.

AF Form 2555 works within a broader cash management ecosystem:

  • AF Form 1875 — NAF Daily Cashier’s Report (main summary document).
  • AF Form 2556 — NAF Surprise or General Cashier’s Cash Count.
  • AF Form 2557 — NAF Cash Receipt Voucher.
  • AF Form 645 — Cash Register Adjustment (when applicable).

For detailed financial management, consult AFI 34-209 and AFMAN 34-202. Local supplements or operating instructions (e.g., from your installation’s 86 FSS or similar) may provide additional procedures for cash safeguarding.

Why Proper Use of AF Form 2555 Matters?

Accurate completion of AF Form 2555 supports:

  • Audit readiness and transparency in NAF operations.
  • Protection against loss or mismanagement of funds that directly impact MWR programs.
  • Compliance with Department of the Air Force standards for cash handling and internal controls.
  • Quick resolution of any variances during surprise cash counts or routine reviews.

Failure to document collections properly can lead to accountability issues, so training and adherence to tiered compliance requirements (T-1, T-2, T-3) are emphasized in governing manuals.

Need More Help?

  • Visit the official Air Force e-Publishing site for the latest forms and publications.
  • Contact your local Force Support Squadron Resource Management Flight Chief (RMFC) or NAF Accounting Office for installation-specific training and procedures.
  • Supervisors should ensure all cash-handling personnel receive proper orientation on AF Form 2555 and related forms.

Keywords for this guide: AF Form 2555, NAF Collection Record, Air Force NAF forms, nonappropriated funds cash handling, AFMAN 34-202, FSS cashier procedures, download AF 2555.

This article is for informational purposes and is based on publicly available Air Force publications as of 2026. Always verify with the most current official directives and your chain of command, as procedures may be updated.

For the fillable or printable version, use the direct link provided above from e-publishing.af.mil. Proper record-keeping keeps Air Force NAF activities strong and compliant.