AF Form 2539: NAF Disbursement Request – Download & Guide

AF Form 2539: NAF Disbursement Request – Download & Guide – AF Form 2539, officially titled NAF Disbursement Request, is a critical document used by the U.S. Air Force for managing Non-Appropriated Funds (NAF). It enables authorized personnel to request disbursements for approved expenses in NAF Instrumentalities (NAFIs), such as Morale, Welfare, and Recreation (MWR) programs, exchanges, and other self-sustaining activities that do not rely on congressional appropriations.

Whether you manage an activity, serve as a Resource Manager, or handle financial operations at your base, understanding how to properly complete and submit AF Form 2539 ensures compliance, timely payments, and accurate accounting.

What Is AF Form 2539 and Why Is It Used?

Non-Appropriated Funds (NAF) come from revenue-generating activities like bowling centers, golf courses, clubs, and other MWR services. These funds support operations, supplies, services, refunds, and other authorized expenditures without using taxpayer dollars.

The AF Form 2539 serves as the official request to disburse these funds. It is commonly used for:

  • Vendor payments for supplies or services
  • Operating expenses
  • Refunds (especially those over certain thresholds, such as $500, which may bypass petty cash)
  • Reimbursements to petty cash or cashier funds
  • Payments for winnings or special activity payouts (e.g., bingo prizes over $1,200)
  • Automated cash machine fill reimbursements
  • Check requests when Electronic Funds Transfer (EFT) is not feasible

Electronic Funds Transfer (EFT) is the preferred payment method, but the form supports check issuance when needed. The Resource Management Flight Chief (or designee) typically approves the request before submission to the NAF Accounting Office or Shared Service Center.

Official Download: You can download the current AF Form 2539 directly from the Air Force e-Publishing site:
https://static.e-publishing.af.mil/production/1/af_a1/form/af2539/af2539.pdf

Always use the official PDF to ensure you have the latest version and proper formatting.

Who Uses AF Form 2539?

  • Activity managers and NAF program personnel
  • Resource Management personnel
  • Central cashiers and accounting staff
  • Authorized individuals with financial approval authority

Only personnel with proper delegation and training should prepare or approve the form. Improper use can delay payments or trigger audits.

How to Fill Out AF Form 2539: Key Fields and Best Practices?

While the form itself includes guidance, here are the typical required elements based on Air Force procedures:

  1. Requester/Activity Information — Include the NAF activity name, cost center, and requester details.
  2. Payee/Vendor Information — Full name or company name, address, and payment method (EFT preferred; include banking details if applicable). For checks, provide clear mailing or pickup instructions.
  3. Amount Requested — Enter the exact dollar amount.
  4. Purpose of Disbursement — Provide a clear, concise description (e.g., “Reimbursement for office supplies – Invoice #12345” or “Refund for overpayment on event registration”).
  5. Accounting Data — Include the appropriate Line of Accounting (LOA), general ledger account codes, and cost center information.
  6. Supporting Documentation — Attach invoices, receipts, original sales slips, activity reports (e.g., AF Form 2046 for bingo), or other justification. Lack of documentation is a common reason for rejection.
  7. Approvals — Obtain required signatures, including the Resource Management Flight Chief or designee.

Tips for Success:

  • Be specific in the purpose and comments section to avoid delays.
  • For check requests (e.g., petty cash replenishment or special programs), note “PAY VIA CHECK” with payee names and mailing address as required by local guidance.
  • For refunds, include customer identification and reason.
  • Submit with all backup documentation to the NAF Accounting Office or designated Shared Service Center.

Local supplements or base instructions (e.g., from Force Support Squadrons) may add specific requirements. Check with your installation’s NAF Resource Manager or Accounting Office for current procedures.

AF Form 2539 is referenced in several key Air Force publications:

  • AFMAN 34-202 — Nonappropriated Fund (NAF) Management and Accounting procedures, which outlines the disbursement process.
  • DAFMAN 34-151 — Guidance on cash handling and reimbursements using the form.
  • AFI 34-209 (or successor instructions) — Nonappropriated Fund Financial Management and Accounting.
  • DoD Financial Management Regulation (FMR) Volume 13 — Broader NAF accounting standards.

Procedures emphasize internal controls, proper approval chains, and preference for electronic payments to improve efficiency and reduce risk.

Common Scenarios Requiring AF Form 2539

  • Petty Cash Replenishment — When the fund needs restocking after minor disbursements.
  • Large Refunds — Amounts exceeding local petty cash limits.
  • Vendor Invoices — For goods or services purchased with NAF.
  • Special Event Payouts — Such as gaming or tournament winnings.
  • Cash Machine or Change Fund Adjustments.

Why Proper Use of AF Form 2539 Matters?

Accurate and timely use of this form supports mission readiness by ensuring MWR and other NAF activities operate smoothly. It helps maintain fiscal accountability, prevents fraud, and ensures compliance with Department of the Air Force standards.

Pro Tip: Always verify the latest form version and local operating instructions (OIs) on the Air Force e-Publishing portal or through your base FSS/NAF office, as processes can be updated.

Need Help with AF Form 2539?

Contact your installation’s:

  • NAF Accounting Office
  • Resource Management Flight Chief
  • Force Support Squadron (FSS) financial personnel

For the official blank form, use the link provided above.

Keywords: AF Form 2539, NAF Disbursement Request, Air Force NAF form, Non-Appropriated Funds disbursement, AF 2539 download, NAF accounting procedures, MWR financial management.

This guide is for informational purposes and is based on publicly available Air Force publications and procedures as of 2026. Always consult official sources and your local NAF financial experts for the most current guidance and compliance requirements.

Download AF Form 2539 here: https://static.e-publishing.af.mil/production/1/af_a1/form/af2539/af2539.pdf