AF Form 1875A: NAF Individual Cashier’s Report Guide – Nonappropriated Fund (NAF) activities across U.S. Air Force installations rely on accurate cash handling to maintain accountability, prevent discrepancies, and support Morale, Welfare, and Recreation (MWR) programs. AF Form 1875A, officially titled NAF Individual Cashier’s Report, serves as the primary document for tracking individual cashier accountability for cash, tokens, and related transactions during a shift.
This form ensures every cashier signs for funds at the start of their shift, records sales and adjustments, counts cash at the end, and obtains a verified receipt upon turn-in. It directly supports internal controls required by Air Force guidance, helping protect NAF assets while complying with established procedures.
What Is AF Form 1875A and Why Is It Important??
AF Form 1875A (sometimes referenced alongside or as an updated version of AF Form 1875) documents the daily financial accountability of an individual cashier working in NAF activities. These activities include military clubs, bowling centers, golf courses, child development centers, lodging, and other MWR operations funded by customer revenue rather than appropriated funds.
Key purposes include:
- Verifying the change fund issued to the cashier at the beginning of the shift.
- Recording cash receipts, register readings, coupons, gift certificates, and any adjustments.
- Documenting the ending cash count and any overages or shortages.
- Providing a signed receipt for funds turned in to the head cashier or central cashier.
- Supporting the consolidation of daily reports into AF Form 1876 (NAF Consolidated Cost Center Report) for submission to the NAF Accounting Office.
Proper use of this form helps maintain an “even drawer,” reduces risk of loss or theft, and creates an audit trail essential for internal controls and surprise cash counts (often documented on related forms like AF Form 2556).
U.S. Air Force cashiers and activity managers must follow procedures outlined in publications such as AFMAN 34-202 (Procedures for Protecting Nonappropriated Funds Assets) and related guidance in AFMAN 34-209. These manuals emphasize individual accountability, secure handling, and timely turn-in of funds.
Who Uses AF Form 1875A?
- Cashiers in NAF operations who handle cash, credit cards, coupons, or tokens.
- Activity managers or designees who prepare the form and issue change funds.
- Head cashiers or supervisors who verify turn-ins and complete receipt sections.
- NAF Accounting Offices that review consolidated reports for financial reconciliation.
The form applies to both manual and point-of-sale (POS) systems. In POS environments, cashiers may still complete AF Form 1875A (or an equivalent system-generated report) to document personal accountability.
How to Complete AF Form 1875A: Step-by-Step Process?
Follow these standard procedures (based on Air Force training aids and operational instructions):
- Preparation (Start of Shift – Section/Part I)
The activity manager or designee fills in the heading with date, activity/cost center, cashier name, and shift. They record the beginning change fund amount. The cashier counts the funds in a secure location, verifies the amount, and signs the “Received By” line. Controlled documents (e.g., guest checks, tickets, gift cards) are logged on the reverse side with beginning and ending serial numbers. - During the Shift
Process all transactions normally. Record register readings if applicable. Note any adjustments (e.g., voids, refunds) in the designated column. Account for coupons and gift certificates separately as required. Keep the cash drawer organized and avoid excessive accumulation—use AF Form 2557 for mid-shift drops if needed. - End of Shift – Cash Count (Section/Part II)
Count the cash drawer in a secure area. Enter the total cash count. Calculate receipts, adjustments, and any over/short amounts to reconcile with register totals or POS reports. - Turn-In and Verification (Section/Part VI or Receipt Section)
Turn in the cash, form, and supporting documents (e.g., register tapes, coupons) to the head cashier or supervisor. Both the cashier and receiver verify and sign. The receiver completes the receipt portion, and the cashier keeps a copy for their records. - Reverse Side (Controlled Documents Log)
Log issuance and return of accountable items like tickets or forms. This provides additional internal control.
A separate AF Form 1875A is typically prepared for each cashier per shift. Management working from the same drawer also signs for accountability.
Best Practices for Accurate Cash Handling with AF Form 1875A
- Double-count change when issuing and receiving.
- Ring up sales visibly and provide customer receipts.
- Secure the area — use locked drawers or cages when stepping away.
- Document everything — adjustments, voids, and controlled items.
- Turn in promptly at shift end and obtain a signed receipt.
- Train regularly on local procedures, AFMAN 34-202, and internal controls to avoid discrepancies.
Following these steps helps achieve an “even drawer” and supports overall NAF financial integrity.
Related NAF Forms and Resources
- AF Form 1876: NAF Consolidated Cost Center Report (combines individual reports).
- AF Form 1877: NAF Central Cashier Control Log.
- AF Form 1878: NAF Central Cashier Deposit Receipt.
- AF Form 2556: For surprise or general cashier cash counts.
For the official fillable PDF, download the current version directly from Air Force e-Publishing:
AF Form 1875A – NAF Individual Cashier’s Report
Always refer to the latest Air Force manuals (available on e-Publishing.af.mil) and local installation operating instructions, as procedures may include base-specific supplements.
Why Proper Use of AF Form 1875A Matters for U.S. Air Force NAF Operations?
Accurate completion of AF Form 1875A protects government assets, ensures compliance with Department of Defense and Air Force financial management standards, and supports the sustainability of vital MWR services for service members and their families. Discrepancies can trigger reviews, while consistent adherence builds trust in daily operations.
If you are a new NAF cashier, activity manager, or supervisor, request hands-on training from your facility’s management or the NAF Accounting Office. Many bases provide specific cash-handling briefings and PowerPoint resources to reinforce these procedures.
Need the form?
Download it here: https://static.e-publishing.af.mil/production/1/af_a1/form/af1875a/af1875a_rev.pdf
For questions about NAF cash-handling policies at your installation, contact your local Force Support Squadron or NAF Accounting Office. Staying current with AFMAN 34-202 and related guidance ensures smooth, compliant operations.
This guide is for informational purposes and draws from official Air Force sources. Always verify with the most current publications on e-Publishing.af.mil and follow your chain of command for installation-specific requirements.