AF Form 1858: Military Assistance Program Budget Form PDF

AF Form 1858: Military Assistance Program Budget Form PDF – The AF Form 1858, officially titled Military Assistance Program Budget Estimate Cost by Object Classification, is a key U.S. Air Force financial management document. It supports detailed budgeting for the Military Assistance Program (MAP), which provides defense articles, services, training, and support to partner nations to advance U.S. national security and foreign policy objectives.

U.S. Air Force personnel, financial managers, comptrollers, and security cooperation professionals use this form to break down estimated costs by standard object classification codes. These align with federal budgeting practices for transparency and accountability in international assistance programs.

What Is AF Form 1858 Used For?

AF Form 1858 captures and organizes budget estimates for MAP activities. It details costs across categories such as personnel, travel, transportation, and other operating expenses for specific countries, activities, or consolidated summaries.

Planners use it to prepare estimates for:

  • Prior Year (PY) actual or historical costs
  • Current Year (CY) ongoing activities
  • Budget Year (BY) future projections

This supports the broader Department of Defense and Department of State security cooperation efforts, including grant aid and related military support programs. The form often pairs with supporting documents like AF Form 1859 (Narrative Justification) for complete budget submissions.

Key users include Air Force financial management teams (SAF/FM), implementing agencies, and personnel involved in foreign military assistance planning and execution.

Key Sections and Structure of AF Form 1858

The form (a two-page document, revised from earlier versions like AF Form 1838) includes these main elements:

  • Header Information: Country, Activity, or Consolidated Summary; Date Prepared; Fiscal Year details (PY, CY, BY); Reports Control Symbol.
  • Cost Totals: Overall summary fields.
  • In-Kind Assistance: Tracking non-cash or material support.
  • Military Support by Department: Breakdowns of support costs across DoD components.
  • Shared Costs: Allocation for jointly funded or shared expenses.
  • Basic Operating Costs: Core program expenses.
  • Costs by Object Classification: The core section with detailed line items, including:
    • Personnel Compensation
    • Personnel Benefits (Civilian – 12.1, including severance; Military – 12.2)
    • Benefits for Former Personnel (13)
    • Travel and Transportation (Temporary Duty – 21.1; Permanent Change of Station – 21.2)
    • Rent, Communications, and Utilities (22)
    • Transportation of Things (23)
    • Printing and Reproduction (24)
    • Additional categories as applicable for supplies, equipment, or other services.

Users enter dollar amounts in PY, CY, and BY columns for each classification, along with descriptions where needed. This structure ensures alignment with federal object class codes used in budget formulation.

How to Complete and Use AF Form 1858?

  1. Gather Data — Collect historical costs (PY), current obligations (CY), and projected requirements (BY) from program managers, logistics, and personnel offices.
  2. Identify Scope — Specify the country, activity, or consolidated view.
  3. Break Down by Object Class — Allocate costs accurately to each category following federal budgeting guidelines.
  4. Provide Justification — Pair with narrative support (e.g., AF Form 1859) explaining assumptions and requirements.
  5. Review and Approve — Route through appropriate financial management channels for validation.
  6. Submit — Use in budget submissions for MAP-related funding requests.

Note: Always consult current Air Force financial management instructions or your local comptroller office for any updates to procedures, as MAP execution involves coordination with the Defense Security Cooperation Agency (DSCA).

The form is an older format (AF IMT 1858, Dec 71 version), but it remains available through official channels for legacy or specific program use.

Official Download: AF Form 1858 PDF

Download the latest revised version directly from the Department of the Air Force e-Publishing site:

→ Download AF Form 1858 PDF

This is the authoritative source. Always verify you are using the most current version via the official Air Force e-Publishing website.

  • AF Form 1859: Military Assistance Program Budget Estimate Narrative Justification
  • AF Form 1860: Forecast of Grant Aid Deliveries
  • AF Form 1861: Logistics Management Expense Personnel Distribution

These forms work together to provide a complete picture of MAP budget requirements.

Importance in U.S. Security Cooperation

The Military Assistance Program supports U.S. efforts to build partner capacity, promote regional stability, and advance interoperability with allied and partner militaries. Accurate budgeting via tools like AF Form 1858 ensures efficient use of resources while maintaining strict fiscal accountability.

For broader context on current MAP policies and residuals management, refer to DSCA guidance in the Security Assistance Management Manual (SAMM).

Need Help with AF Form 1858?

If you are an Air Force member or DoD civilian working on MAP budgeting:

  • Contact your unit comptroller or SAF/FM representatives.
  • Check the Air Force Financial Management portal or Comptroller Services Portal for additional tools and training.
  • Review DoD cost estimating guides for best practices in program budgeting.

Keywords for further reading: AF Form 1858 instructions, Military Assistance Program budget process, Air Force security cooperation forms, MAP cost estimation.

Last updated information based on official Air Force e-Publishing and related DoD sources as of 2026. Policies and forms can be updated; always check e-publishing.af.mil for the latest revision.