AF Form 1633: Task Line Item Termination Notice (PDF)

AF Form 1633: Task Line Item Termination Notice (PDF) – If you’re a Procurement Contracting Officer (PCO), contracting specialist, or contractor supporting U.S. Air Force operations, you may need to use AF Form 1633, officially titled Task Line Item Termination Notice. This form provides formal notification when terminating specific task line items under an existing contract, ensuring clear communication, proper documentation, and compliance with contract terms.

Download the current official PDF directly from the Air Force e-Publishing site:
AF Form 1633 PDF

What Is AF Form 1633?

AF Form 1633 (also referenced as AF IMT 1633, dated 19721101, V1) is a specialized U.S. Air Force form used in contract administration. Its primary purpose is to notify the recipient (typically the contractor or relevant parties) of the termination of one or more task line items under a basic contract.

Key elements include:

  • Identification of the specific task line item(s) being terminated
  • Effective date of termination
  • Associated contract and exhibit numbers
  • Remarks section noting any personnel currently assigned to the terminated task
  • Reimbursement provisions for travel time and transportation costs, as outlined in the basic contract terms

The form explicitly states: “Termination orders are being processed and will be forwarded. Travel time and transportation costs will be reimbursed pursuant to the terms and conditions of the basic contract.”

This notice helps maintain transparency in the termination process, protects all parties’ rights, and supports accurate record-keeping in Air Force supply chain and contracting activities.

When Is AF Form 1633 Used?

Contracting officers use AF Form 1633 when a decision is made to terminate performance on specific task line items while the overall contract may remain active. Common scenarios include:

  • Changes in mission requirements or priorities
  • Completion or obsolescence of a particular task
  • Funding adjustments or realignments
  • Administrative or performance-related decisions requiring partial termination

It is not a full contract termination notice. Instead, it targets individual task line items (often under task-order type contracts common in Air Force support services, logistics, or engineering efforts).

The responsible Procurement Contracting Officer (PCO) prepares and signs the form.

How to Fill Out AF Form 1633 – Step-by-Step?

The form features a straightforward, memo-style layout with dedicated fields. Here’s what each major section requires:

  1. TO: – Enter the recipient’s name, organization, or address (e.g., the contractor’s point of contact).
  2. FROM: – Identify the issuing office or PCO’s organization.
  3. ITEM NUMBER – Specify the line item number(s) affected.
  4. EFFECTIVE DATE OF TERMINATION – Enter the date the termination becomes effective.
  5. CONTRACT NUMBER – Provide the full basic contract number.
  6. EXHIBIT NUMBER – Reference any applicable exhibit or attachment tied to the task.
  7. TASK LINE ITEM(S) BEING TERMINATED – Clearly describe or list the exact task line item(s). This is the core of the notice.
  8. REMARKS – Document any relevant details. A standard entry notes: “Records of this office indicate the following individual(s) is (are) currently assigned to the task line item(s):” followed by names or additional information as needed.
  9. TYPE NAME OF RESPONSIBLE PCO and SIGNATURE – The PCO types their name and provides a wet or digital signature.

Important Notes on the Form:

  • Previous editions may still be used.
  • Include the standard statement about processing termination orders and reimbursing travel/transportation costs (including travel time).
  • Keep remarks factual and concise to support audit and compliance requirements.

Always cross-reference the basic contract’s termination clauses (e.g., FAR or DFARS provisions incorporated by reference) before issuing the notice.

Why Proper Use of AF Form 1633 Matters?

Accurate completion of AF Form 1633 helps:

  • Avoid disputes over termination timing or scope
  • Ensure timely reimbursement for allowable costs (especially travel-related)
  • Maintain clear records for audits by the Defense Contract Management Agency (DCMA) or Air Force auditors
  • Support smooth transition or closeout of tasks without disrupting the broader contract

In Air Force contracting, partial terminations require careful documentation to comply with federal acquisition regulations while protecting government and contractor interests.

Tips for Air Force Contracting Professionals

  • Coordinate with the contractor early when possible, even though the form serves as formal notice.
  • Retain copies in the official contract file.
  • If personnel are assigned to the terminated task, update assignment records promptly.
  • For full contract terminations, other forms and processes (such as those under FAR Part 49) typically apply instead.

Pro Tip: Always verify the latest version and any supplemental guidance through official Air Force channels or your local contracting office, as policies can evolve.

Download AF Form 1633

Get the official fillable or printable version here:
https://static.e-publishing.af.mil/production/1/af_a4/form/af1633/af1633.pdf

This is the authoritative source hosted on the Air Force e-Publishing website.

Need More Help with Air Force Forms?

If you’re looking for related forms, consider:

  • AF Form 1635 – Task Order (LRA)
  • Other contracting and logistics forms available on e-Publishing.af.mil

For complex terminations, consult your legal counsel or contracting policy office to ensure full compliance with applicable FAR, DFARS, and Air Force instructions.

Questions? Feel free to reach out to your servicing Procurement Contracting Officer or the Air Force contracting support team for case-specific guidance.

This article is for informational purposes only and is based on the official form and publicly available descriptions. Always refer to current Air Force instructions and the specific contract for authoritative direction.

Keywords: AF Form 1633, Task Line Item Termination Notice, Air Force contracting form, AF1633 PDF, procurement contracting officer, partial task termination, Air Force supply contract termination.