AF Form 1585: Covenant Not to Sue & Indemnity Agreement – If you’re a member of a U.S. Air Force Aero Club, planning to fly as a pilot or passenger in club aircraft, or involved in certain recreational or training activities on Air Force installations, you will likely need to complete AF Form 1585, officially titled the Covenant Not to Sue and Indemnity Agreement.
This form serves as a critical legal document that protects the U.S. Government, the Department of the Air Force, and related entities from liability claims arising from participation in high-risk activities, primarily aviation-related ones managed by Air Force Services programs.
What Is AF Form 1585?
AF Form 1585 is a standardized Department of the Air Force form that functions as both a covenant not to sue and an indemnity agreement. By signing it, the participant (or their parent/guardian for minors) agrees not to bring any legal claims against the U.S. Government, the Air Force, its personnel, or associated organizations for injuries, damages, or losses that may occur during authorized activities. The signer also agrees to indemnify (hold harmless and reimburse) the government if any claims are pursued by third parties.
The form is prescribed in DAFI 34-101 (or its successor publications) and referenced in guidance for Aero Club operations, such as DAFMAN 34-152. It is a required document for participation in Air Force Aero Clubs and similar programs.
Key purposes include:
- Limiting liability exposure for government-sponsored recreational aviation activities.
- Ensuring participants acknowledge and assume the inherent risks of flying.
- Protecting Air Force resources and personnel from potential lawsuits.
Note: The current official version is available as a fillable PDF directly from the Air Force e-Publishing site. Download it here: https://static.e-publishing.af.mil/production/1/af_a1/form/af1585/af1585.pdf.
Who Needs to Complete AF Form 1585?
The form is primarily required for:
- All pilots and passengers in Air Force Aero Club aircraft.
- Participants in flight training programs at bases (e.g., Academy Flight Training Center).
- Certain other high-risk recreational or training activities on Air Force installations where liability waivers are mandated.
Requirements typically include:
- Execution of the form within the previous 12 months (365 days) for ongoing membership and flight privileges.
- Renewal as needed for continued access.
- Completion for every occupant (pilot and passengers) before flights.
For minors (under 18), Section II must be completed by a parent or legal guardian, regardless of whether the parent has signed Section I on behalf of the minor. This ensures additional protections when children are involved.
Exceptions may apply in limited cases, such as FAA inspectors performing official duties, but these are rare and specified in local guidance.
Key Sections of AF Form 1585
The form is straightforward and includes the following main parts:
- Section I (Agreement for Adults):
The signer certifies voluntary participation, acknowledges risks, and agrees never to institute, prosecute, or aid in any claim or suit against the United States Government, the Department of the Air Force, or its agents for any injury, death, or property damage arising from the activity. The signer also agrees to indemnify the government against any such claims brought by others (e.g., family members or heirs). - Section II (For Minors):
Required for all participants under 18. Parents/guardians must sign to release claims on behalf of the minor and provide indemnity. - Signature Blocks:
- Participant’s printed name, signature, and date.
- Parent/Guardian signature (if applicable).
- Witness or additional certification fields in some versions.
The form includes strong legal language emphasizing that participation is voluntary and that the signer assumes all risks. It references activities such as flying in Aero Club aircraft but is broad enough to cover related operations.
Important: Always use the latest official version from e-Publishing, as older editions (e.g., OCT 94) may be obsolete. Some bases provide pre-filled or locally adapted copies for convenience, but the core legal effect remains the same.
How to Fill Out and Submit AF Form 1585?
- Download the Official Form: Use the link provided above from Air Force e-Publishing.
- Complete All Fields Accurately: Print clearly or type. Include full name, date, and signature.
- For Minors: Ensure Section II is fully executed by a parent or legal guardian.
- Submit to the Aero Club or Program Manager: Forms are typically kept in member records or Pilot Information Files (PIF). Many clubs require it before issuing membership, scheduling flights, or allowing access to aircraft.
- Renew Annually: Most programs mandate a fresh signature within the last 12 months for currency.
Local Aero Clubs (e.g., at Eglin, Holloman, Hanscom, or Offutt AFB) often include AF Form 1585 in their membership packets alongside AF Form 1710 (Membership Application) and other documents.
Tip for Service Members and Civilians: If you’re stationed at or visiting a base with an Aero Club, contact the Force Support Squadron or the specific Aero Club manager for exact submission procedures. Requirements can vary slightly by installation but align with overarching DAF guidance.
Why Is This Form Required? Legal and Safety Context
Aero Club flying involves inherent risks, including mechanical issues, weather, pilot error, and other aviation hazards. By requiring AF Form 1585, the Air Force ensures participants understand these risks and voluntarily assume them, reducing the potential for costly litigation against the government.
This practice aligns with broader U.S. military policy on liability waivers for recreational programs. Courts have generally upheld similar covenants not to sue in voluntary, non-essential activities, though enforceability can depend on specific facts and jurisdiction. The indemnity clause further protects taxpayers by shifting certain financial responsibilities back to the participant.
Safety Note: Signing the form does not replace the need for proper training, medical certification, currency requirements, or adherence to FAA and Air Force safety rules. Aero Clubs emphasize standardization checks (e.g., via AF Form 1584) and recurrent training.
Common Questions About AF Form 1585
- Is the form legally binding? Yes, it is a formal legal agreement. Consult a qualified attorney for personal legal advice, as this article provides general information only.
- Can I modify or refuse to sign it? Refusal typically means you cannot participate in the covered activities. Modifications are not permitted on the standard form.
- How long is it valid? Usually 12 months from the signature date, per Aero Club policies.
- Where is it stored? In your membership or training records at the Aero Club. Do not expect to receive a personal copy unless requested.
For the most current policy details, refer to DAFI 34-101 (Aero Club Program) and related manuals available on the official Air Force e-Publishing website (e-publishing.af.mil).
Download AF Form 1585
Official Download Link:
AF Form 1585 – Covenant Not to Sue and Indemnity Agreement (PDF)
Always verify you have the latest version by searching “AF Form 1585” on e-publishing.af.mil.
Final Advice for U.S. Air Force Personnel and Dependents
AF Form 1585 is a standard requirement for enjoying the benefits of Air Force Aero Clubs, which offer affordable flight training, aircraft rental, and recreational flying opportunities to eligible military members, civilians, and families. Understanding and properly completing the form helps ensure smooth participation while respecting the legal protections in place for government operations.
If you have questions specific to your base or situation, reach out directly to your local Aero Club manager or Force Support Squadron. They can provide tailored guidance, membership packets, and assistance with related forms.
This article is for informational purposes only and does not constitute legal advice. Laws and policies can change; always consult official sources and qualified professionals for your specific circumstances.
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