AF Form 1392: Summary Disbursement Voucher

AF Form 1392: Summary Disbursement Voucher – Inmate PDF – is an official U.S. Air Force form used in the management of inmate finances within Air Force confinement facilities. It serves as a critical accounting document for summarizing and authorizing disbursements (withdrawals or payments) from an individual inmate’s Personal Deposit Fund (PDF), also referred to as the Inmate’s Personal Deposit Fund.

This form ensures accurate financial tracking, proper accountability, and compliance with Air Force corrections policies. It is particularly relevant for confinement officers, facility custodians, and finance personnel handling inmate accounts in U.S. Air Force corrections systems.

What Is the Inmate’s Personal Deposit Fund (PDF)?

The Inmate’s Personal Deposit Fund is a dedicated account where money is held for inmates (or confinees) during their time in Air Force confinement facilities. Funds typically come from deposits by the inmate, family, or other authorized sources and are used for personal expenses, such as commissary purchases, health and comfort items, or other approved withdrawals.

According to Air Force corrections guidance (e.g., older versions of AFI 31-205, The Air Force Corrections System), inmates in pay status are generally required to use their Personal Deposit Fund for purchases rather than relying solely on government-issued items. Facility commanders may set reasonable limits on fund usage to maintain order and security. Inmates in non-pay status receive limited health and comfort items through other means (e.g., installation operations and maintenance funds).

The PDF helps separate personal inmate money from government funds, supports rehabilitation by allowing controlled access to personal resources, and maintains strict financial accountability.

Purpose of AF Form 1392

AF Form 1392 (dated 20010301, V1) is titled “SUMMARY DISBURSEMENT VOUCHER – INMATE’S PERSONAL DEPOSIT FUND.” It acts as a summary cover sheet or voucher that compiles multiple disbursements for processing and posting to the inmate’s account.

Key uses include:

Documenting requests for withdrawal of funds paid by check(s).
Summarizing group purchase vouchers (often linked to AF Form 1391) paid by check.
Handling final statements or payments by check upon an inmate’s release or transfer from confinement.
Recording reimbursements to petty cash and other expenditures from the inmate’s account.

It promotes transparency and auditability by linking individual transactions (checks, payees, amounts) to the specific inmate’s account. The form is not for initial withdrawal requests (see AF Form 1390 for that) but for summarizing and authorizing batches of disbursements.

Note: The previous edition of this form is obsolete. Always use the current version available from official Air Force e-Publishing sources.

How to Download AF Form 1392?

You can download the official fillable PDF directly from the U.S. Air Force e-Publishing website:

Download Link: https://static.e-publishing.af.mil/production/1/af_a4/form/af1392/af1392.pdf

This is the authoritative source for Department of the Air Force forms. Do not rely on unofficial third-party sites for compliance-critical documents.

Key Sections and Fields on AF Form 1392

The form is designed as a one-page summary voucher with clear blocks for accuracy. Main elements include:

Expenditure From Account Of: Inmate’s name, SSAN/Service Number, and “To Date” period.
Summary of Disbursements: Table for listing Check No., Payee, and Amount.
Summary Disbursement Voucher Number: Unique identifier for the voucher.
Requests Covered:
- Request for withdrawal of funds paid by check(s) listed above.
- Group purchase vouchers paid by check(s) listed above.
- Final statements by check upon release or transfer.
Voucher Numbers from Reimbursements to Petty Cash.
Signatures/Approvals: Fields for Person Preparing, Person Posting, and Custodian signatures.
Total and balance-related fields.

The layout functions as a cover sheet that ties together supporting documents (e.g., individual checks or group purchase vouchers) for efficient processing by the Personal Deposit Fund custodian.

Filling Instructions (General Guidance):

Use ink or typewriter; press hard if making copies.
Ensure the inmate’s full name and SSN/service number are accurate for proper account posting.
List all relevant checks, payees (e.g., vendors, the inmate upon release), and amounts clearly.
Obtain required signatures from the preparer, poster, and custodian.
Attach supporting documentation as required by local facility procedures.
Only authorized personnel (typically confinement facility staff or finance custodians) should complete or process the form.

Detailed block-by-block instructions are printed on the form itself. Always refer to the PDF and local operating instructions for your specific confinement facility.

AF Form 1392 works as part of a suite of forms for managing inmate finances:

AF Form 1390: Withdrawal Request – Inmate’s Personal Deposit Fund (inmate-initiated request for check or petty cash).
AF Form 1391: Group Purchase Voucher – Inmates’ Personal Deposit Fund (for collective purchases).
AF Form 1387: Receipt – Inmate’s Personal Deposit Fund (for deposits into the account).
AF Form 1393: Petty Cash Voucher – Inmate’s Personal Deposit Fund.
AF Form 808: Cash Account – Inmate’s Personal Deposit Fund (for tracking overall account activity).

Additional references may appear in facility activity reports or transfer of accountability certificates.

Regulatory Context and Compliance

AF Form 1392 supports the Air Force Corrections System (AFCS) under guidance such as AFI 31-205 (and its supplements), which implements DoD policies on military correctional facilities. These instructions cover inmate finances, property, and accountability to ensure proper administration, security, and rehabilitation.

Key principles include:

Strict separation of inmate personal funds from government accounts.
Use of the PDF for personal purchases by pay-status inmates.
Maintenance of audit trails through vouchers and receipts.
Compliance with Privacy Act requirements (SSN usage is authorized for identification in monetary transactions).

Personnel should consult the most current version of relevant AFIs via e-Publishing.af.mil, as policies can be supplemented at the major command or installation level (e.g., 35FW supplements).

Important: This form involves handling personally identifiable information (PII) and sensitive financial data. Follow all DoD and Air Force privacy, security, and records management rules.

Who Uses AF Form 1392?

Confinement facility officers and NCOs.
Personal Deposit Fund custodians.
Finance or accounting personnel supporting corrections facilities.
Authorized staff during inmate release or transfer processing.

It is used exclusively within U.S. Air Force confinement operations and does not apply to federal Bureau of Prisons facilities located on Air Force installations.

Best Practices for Using AF Form 1392

Verify all supporting documentation (checks, receipts, withdrawal requests) before summarizing on the form.
Double-check inmate identifying information to prevent posting errors.
Maintain copies or digital records per facility retention policies.
Ensure timely posting to the inmate’s account to keep balances accurate.
Coordinate with the installation Financial Services Office as needed for pay-related issues.

For training or specific procedures, refer to your local confinement facility operating instructions or the corrections officer.

Download and Official Resources

Official Form PDF: AF Form 1392
Air Force e-Publishing: Search for other related forms and instructions at e-publishing.af.mil.
Corrections Guidance: Review current AFI 31-205 series publications for the latest policies on the Air Force Corrections System.

Disclaimer: This article provides general information based on publicly available official sources as of the latest accessible data. Policies and forms can be updated. Always consult the most current official Air Force publications, your chain of command, or the confinement facility OPR for authoritative guidance and compliance. Do not use this as a substitute for official training or legal advice.

If you need assistance locating related forms, understanding a specific block, or accessing current Air Force Instructions, search directly on the official e-Publishing site or contact your unit’s corrections or finance personnel. Proper use of these forms helps maintain accountability and supports the overall mission of the Air Force corrections program.