AF Form 1391: Group Purchase Voucher – Inmate’s PDF

AF Form 1391: Group Purchase Voucher – Inmate’s PDF – AF Form 1391 is the official U.S. Air Force form titled Group Purchase Voucher – Inmate’s Personal Deposit Fund. It serves as a key financial document in Air Force correctional facilities for documenting and authorizing group purchases made with inmates’ personal funds.

This form helps maintain accurate records of expenditures from the Inmate’s Personal Deposit Fund (PDF), ensuring transparency, accountability, and compliance with Air Force corrections policies.

What Is the Inmate’s Personal Deposit Fund (PDF)?

The Inmate’s Personal Deposit Fund holds money belonging to individuals in Air Force confinement facilities. Inmates in pay status typically use their PDF to purchase personal items, health and comfort supplies, or other approved goods. Facility commanders may set reasonable limits on fund usage.

Funds in the PDF come from sources such as:

  • Pay deposits
  • Personal deposits (e.g., checks or cash upon admission)
  • Other authorized credits

Separate forms support the overall PDF system, including:

  • AF Form 1387 (Receipt – Inmate’s Personal Deposit Fund)
  • AF Form 1390 (Withdrawal Request – Inmate’s Personal Deposit Fund)
  • AF Form 1392 (Summary Disbursement Voucher – Inmate’s Personal Deposit Fund)
  • AF Form 808 (Cash Account – Inmate’s Personal Deposit Fund)

AF Form 1391 specifically handles group purchases, where multiple inmates pool resources for shared items (such as recreational equipment, bulk food, or other approved group needs).

Purpose of AF Form 1391

The primary purpose of AF Form 1391 is to:

  • Document group purchases funded by inmates’ personal accounts
  • Authorize the expenditure of personal funds for specific items or services
  • Provide a clear audit trail for disbursements from the Inmate’s Personal Deposit Fund
  • Ensure proper signatures from participating inmates authorize the transaction

It supports compliance with broader Air Force corrections regulations, including guidance in older versions of AFI 31-205, The Air Force Corrections System, which addresses inmate finances, health and comfort items, and personal property. Inmates in pay status generally must use their PDF for personal purchases rather than government funds.

Privacy Act Statement: The form collects Social Security Numbers (SSNs) under authority of 10 U.S.C. 8013 and E.O. 9397 to positively identify individuals for accurate monetary transactions. Disclosure is voluntary, but failure to provide the information may affect processing.

When and How AF Form 1391 Is Used

AF Form 1391 is used in Air Force confinement facilities when a group of inmates wants to make a collective purchase from their personal funds. Examples include buying shared recreational materials, group-approved commissary items, or other permitted goods.

The form is prepared by personnel responsible for managing the Inmate’s Personal Deposit Fund (often the confinement facility custodian or financial services staff). It requires signatures from the inmates authorizing the withdrawal and expenditure.

Key features:

  • It lists individual inmates contributing to the purchase (with names and SSNs).
  • It details the items or services purchased.
  • It records the amount each inmate contributes or the total disbursement.
  • Signatures on the form explicitly authorize the expenditures.

Note: Previous editions of the form are obsolete. The current version is AF IMT 1391, 20010301, V1 (dated March 1, 2001). Always use the latest official version from Air Force e-Publishing.

How to Fill Out AF Form 1391 (Key Fields and Instructions)?

While exact block-by-block instructions appear on the form itself, typical elements include:

  • Inmate Name(s) and SSN: For positive identification of each participating inmate.
  • Amount: The dollar amount being expended (per inmate or total, depending on context).
  • Signature and Date: Each inmate signs to authorize the use of their personal funds.
  • Voucher No.: Sequential numbering for tracking.
  • Disbursements From Account Of: Identifies the specific Personal Deposit Fund accounts.
  • Items or Service Purchased: A clear description of what is being bought (e.g., “recreational equipment for dayroom” or specific approved items).

The statement at the bottom usually reads: “The above signature(s) authorize expenditures of personal funds as indicated.”

After completion, the form pairs with supporting documents (such as AF Form 1392 for summary disbursement) for processing and auditing.

Download the Official AF Form 1391 PDF:
https://static.e-publishing.af.mil/production/1/af_a4/form/af1391/af1391.pdf

Always access forms through the official Air Force e-Publishing site (e-publishing.af.mil) to ensure you have the most current version.

The Inmate’s Personal Deposit Fund system is part of a larger framework for managing inmate finances responsibly:

  • Individual withdrawals use AF Form 1390.
  • Receipts for deposits use AF Form 1387.
  • Summary disbursements and reconciliations use AF Form 1392.
  • Monthly activity reports and accountability transfers have dedicated tracking.

These procedures help ensure inmates in non-pay status receive necessary health and comfort items through appropriate funding sources (e.g., unit Operation and Maintenance funds), while pay-status inmates handle personal purchases via their PDF.

Facility commanders and corrections officers follow guidelines from AFI 31-205 (and any current supplements or successor instructions) for overall management of the Air Force Corrections System.

Why Proper Use of AF Form 1391 Matters?

Accurate completion of AF Form 1391:

  • Prevents errors in fund accounting
  • Supports audits and financial oversight
  • Protects inmate rights regarding their personal money
  • Maintains compliance with Department of Defense and Air Force policies on corrections and financial management

For Air Force personnel working in confinement facilities, legal offices, or financial services roles, familiarity with this form and the broader PDF system is essential.

Important: Policies and instructions can be updated. Always consult the latest versions of relevant Air Force Instructions (via e-publishing.af.mil) and your local confinement facility guidance. This article provides general information based on publicly available official sources and is not a substitute for official training or directives.

If you need the blank form, refer to the official download link above. For questions about procedures in a specific facility, contact your installation’s corrections or confinement officer.

Keywords: AF Form 1391, Group Purchase Voucher, Inmate’s Personal Deposit Fund, Air Force corrections, AFI 31-205, military confinement forms, PDF voucher.

This article is for informational purposes only and targets U.S. Air Force personnel, corrections staff, and related administrative roles.