AF Form 4022 Aircrew Training Folder: Guide & Download

AF Form 4022 Aircrew Training Folder: Guide & Download – The AF Form 4022, officially titled the Aircrew Training Folder, is a critical document in the United States Air Force aircrew training program. It serves as the primary physical or electronic record for tracking an aircrew member’s training progress, qualifications, accomplishments, and currency across various phases of training.

Whether you’re a pilot, navigator, flight engineer, or other rated/ non-rated aircrew member, proper management of your AF Form 4022 ensures compliance with AFMAN 11-202 Volume 1 (Aircrew Training) and aircraft-specific AFMAN 11-2MDS Volume 1 manuals. This article explains its purpose, contents, maintenance procedures, and how it fits into the broader Air Force training ecosystem.

What Is AF Form 4022?

AF Form 4022 is a standardized folder (traditionally hard-stock paper, often kept in a binder) used to document aircrew training events. It works alongside companion forms such as:

  • AF Form 4023 — Aircrew Training Progress Report
  • AF Form 4024 — Aircrew Training Accomplishment Report
  • AF Form 4025 — Aircrew Summary/Close-out Report
  • AF Form 1381 — USAF Certification of Aircrew Training

Units increasingly use electronic equivalents through systems like the Graduate Training Integration Management System (GTIMS), Patriot Excalibur (PEX), or other approved digital training management tools. Many MAJCOM and unit-level manuals explicitly allow or mandate electronic folders in lieu of paper versions.

Key Purpose: The folder provides a centralized, auditable record of training from initial qualification through mission qualification, continuation training (CT), upgrade training, requalification, and special certifications. It helps commanders, training officers, and evaluators verify readiness and compliance before flights or evaluations.

Why the Aircrew Training Folder Matters?

Accurate documentation in the AF Form 4022 supports several critical functions:

  • Mission Readiness — Tracks completion of events required for Basic Aircraft Qualification (BAQ), Mission Ready (MR) status, and currency.
  • Standardization & Evaluation — Provides evidence for checkrides, instructor qualifications, and Stan/Eval reviews (per AFI 11-202 Volume 2).
  • PCS/Transfer — The folder (or electronic record) travels with the member to the gaining unit to ensure training continuity.
  • Compliance & Audits — Supports Aviation Resource Management System (ARMS) entries and protects against discrepancies during inspections or safety investigations.
  • Privacy Protection — Records contain personally identifiable information and must follow AFI 33-332 (Air Force Privacy and Civil Liberties Program). Hard-copy folders require clear Privacy Act statements on the cover.

Contents and Structure of the AF Form 4022

The folder typically organizes records into logical sections. While exact organization can vary slightly by MAJCOM or unit, common elements include:

  • Member’s personal and assignment data
  • Training event logs (ground, simulator, and flying training)
  • Progress reports (AF Form 4023 entries)
  • Accomplishment and close-out summaries
  • Waivers, prerequisites, and certifications
  • Required Proficiency Levels (RPL) for tasks — often noted as “3” unless specified otherwise in the applicable AFI 11-2MDS Volume 2
  • Performance and knowledge standards (frequently printed on the last page of the form)

Specific aircraft manuals, such as those for HC-130J, C-5, RC-26B, or executive airlift, provide detailed instructions for completing entries on the AF Form 4022, including how to document events, RPLs, and reviews.

Quarterly and pre-evaluation reviews of active training folders are required. These are documented on AF Form 4023 and include comments on progress and any discrepancies.

How to Maintain the AF Form 4022?

Responsibilities:

  • Unit Training Office / DOT — Initiates, tracks, reviews, and closes folders.
  • Squadron Commander / Operations Officer — Conducts operations reviews before key evaluations.
  • Individual Aircrew Member — Ensures events are properly documented and reports discrepancies promptly.
  • Instructors/Evaluators — Complete entries for training events they supervise.

Best Practices:

  • Maintain folders in a secure area accessible only to authorized personnel.
  • Use hardback binders with the member’s name clearly labeled on the spine and cover when using paper records.
  • For electronic records, ensure separate folders per member and proper organization with subfolders where applicable.
  • Document all training events clearly, including dates, instructors, results, and RPL achieved.
  • Close out the folder upon successful completion of a training phase (e.g., mission qualification) using AF Form 4025 or equivalent, then move records to the permanent training folder or career training file as required.

Transfer Procedures: When a member PCSs, forward the training folder (or provide electronic access) to the gaining unit to prevent training gaps.

Electronic Transition: Many units have shifted to GTIMS or similar systems. Check your specific AFMAN 11-2MDS Volume 1 or local guidance—some explicitly state that GTIMS serves in lieu of paper AF Form 4022 for certain documentation.

The AF Form 4022 does not stand alone. It integrates with:

  • ARMS — For official tracking of flight hours, currencies, and certifications.
  • AFMAN 11-202 Volume 1 — The overarching policy for aircrew training programs.
  • Aircraft-specific manuals (e.g., AFMAN 11-2C-5V1, AFMAN 11-2HC-130JV1) — These often contain dedicated chapters on training records and detailed instructions for AF Form 4022.

AETC units may follow additional or slightly different guidance for formal course students.

Download Official AF Form 4022

You can access the official AF Form 4022 (Aircrew Training Folder) and related publications through the Air Force e-Publishing website. Trusted download links include:

Always verify the latest version on https://www.e-publishing.af.mil/ and consult your unit training manager or Stan/Eval section for aircraft-specific instructions, as requirements can be supplemented at the MAJCOM or wing level.

Tips for USAF Aircrew

  • Stay proactive: Review your training folder quarterly and before any major evaluation.
  • Document thoroughly: Incomplete or unclear entries can delay qualifications or cause grounding issues.
  • Know your references: Always cross-check the latest AFMAN 11-202V1 and your MDS-specific Volume 1.
  • Transition smoothly: When moving to a new unit or aircraft, ensure your folder accurately reflects all prior training to minimize requalification time.

Proper use of the AF Form 4022 contributes directly to safe, effective, and mission-ready aircrew operations across the Total Force.

For the most current guidance, visit the official Air Force e-Publishing site or contact your local Aviation Resource Management (SARM/HARM) or training office. Training requirements evolve, so refer to the latest publications and your chain of command.

This article is for informational purposes and is based on publicly available U.S. Air Force publications. Always follow official guidance from your unit and the most recent directives.