AF Form 2190B: Health Record – Dental (Red) Guide 2026

AF Form 2190B: Health Record – Dental (Red) Guide 2026 – AF Form 2190B, officially titled Health Record – Dental (Red), serves as a specialized color-coded folder used exclusively by United States Air Force (USAF) Medical Treatment Facilities (MTFs) to maintain physical dental health records. This red-colored jacket belongs to the AF Form 2100B series of dental record folders and supports organized, secure storage of dental treatment documentation for active duty, retirees, family members, and other authorized beneficiaries.

Military dental records play a critical role in ensuring dental readiness, tracking treatment history, and supporting deployment eligibility. While the Department of Defense continues transitioning toward fully electronic systems like MHS GENESIS, certain hard-copy folders like the AF 2190B remain in use within USAF dental clinics for physical filing and archival purposes.

What Is AF Form 2190B and Its Purpose?

The AF Form 2190B functions as the outer dental health record jacket (folder) rather than a fillable treatment form. It organizes and protects key dental documents, including:

  • SF 603 / SF 603A (Dental Examination and Treatment Records)
  • AF Form 696 (Dental Patient Medical History)
  • AF Forms 935 series (as applicable)
  • Radiograph envelopes or digital media references
  • Consultation forms (SF 513)
  • Privacy statements (DD Form 2005)
  • Other supporting documents like AF Form 1418 (flying/special duty recommendations) or tumor registry entries (AF Form 966)

Its primary purposes include:

  • Maintaining a chronological record of outpatient dental care.
  • Facilitating terminal digit filing for efficient retrieval in busy MTFs.
  • Supporting dental readiness assessments, such as the Air Force Dental Readiness Assessment Program (AFDRAP).
  • Ensuring compliance with privacy and records management policies under the Privacy Act and AFI/AFMAN guidance.

Important note: This form is authorized only for use by USAF Medical Treatment Facilities. It is not for general public or civilian use.

Color-Coding System in the AF 2100B Series

The USAF uses a color-coded system for dental record jackets based on the terminal digits (last two digits) of the patient’s Social Security Number (SSN) or equivalent identifier. This enables quick visual sorting and filing:

  • 00-09: Orange (AF Form 2100B)
  • 10-19: Green (AF Form 2110B)
  • 20-29: Yellow (AF Form 2120B)
  • 30-39: Gray (AF Form 2130B)
  • … (continuing through the series)
  • 80-89: Pink (AF Form 2180B)
  • 90-99: Red (AF Form 2190B)

The red folder (AF 2190B) specifically applies to patients whose SSN ends in 90–99. This system streamlines record management in high-volume dental clinics.

How to Properly Initiate and Label an AF Form 2190B?

Dental assistants and patient administration staff follow standardized procedures (detailed in training documents such as QTP 4Y0X1-5) when creating a new dental record jacket:

  1. Verify patient identity using their ID card and check DEERS eligibility (especially for non-active duty).
  2. Have the patient complete AF Form 696 (Dental Patient Medical History) and DD Form 2005 (Privacy Act Statement).
  3. Select the correct color-coded jacket based on terminal digits (red for 90-99).
  4. Label the folder clearly using black pen or felt-tip marker:
    • Patient’s name (last, first, middle initial) in the upper left.
    • Patient Identification Block with name, FMP/relationship code (e.g., 20 for sponsor, 30 for spouse).
    • SSN (or FIN/Pseudo SSN) in the designated block.
    • Blacken out or tape over the last digit of the SSN on the right edge and top right (with red tape/marker for PRP/PSP cases).
  5. Add appropriate stamps or labels (e.g., “FLY” for aerospace personnel in black, PRP in red).
  6. Attach internal documents to the fasteners inside the folder.

Pencil is used for temporary entries like service/grade, last exam dates, or PRP status. Clinics may also apply local labels for the treating facility and most recent treatment year (for civilians/retirees/dependents).

Who Uses AF Form 2190B and Related Records?

  • Active duty Airmen — Primary users; records support deployment readiness and periodic exams.
  • Retirees, family members, and other beneficiaries — Eligible for care in USAF facilities; records track ongoing treatment.
  • Dental staff (assistants, hygienists, dentists) in USAF MTFs.

Dental health records belong to the U.S. Air Force, though patients may request copies under specific procedures (e.g., via DD Form 2870 for authorization to release information). For veterans seeking historical records, contact the appropriate repository based on separation date (National Archives, VA Records Management Center, or AF STR Processing Center).

Transition to Electronic Records and Current Practices

The Air Force, like the broader Military Health System, emphasizes electronic documentation in MHS GENESIS where possible. However, physical jackets like the AF 2100B–2190B series continue to serve as secure containers for legacy documents, radiographs, and cases where electronic upload is not yet complete. AFMAN 47-101 (Managing Air Force Dental Services) and related instructions guide proper maintenance, custody, and disposition of these records.

Proper records management ensures:

  • Accurate dental classification for readiness.
  • Early detection of oral health issues.
  • Compliance with deployment health requirements.

How to Access or Download AF Form 2190B?

Official sources for Air Force forms are available through the Air Force e-Publishing website. The provided download links point to resources on static.e-publishing.af.mil:

These may be part of a larger forms catalog or physical records guidance package. Always verify the latest version directly on www.e-publishing.af.mil, as forms and procedures can be updated. Do not use unofficial third-party sites for official military forms.

Authorized users (USAF dental clinic personnel) should consult local policies, AFI 41-210 (Patient Administration), and AFMAN 47-101 for full guidance on handling, storage, and release of dental health records.

Why Proper Dental Record Management Matters?

Maintaining accurate dental records like those housed in AF Form 2190B directly impacts:

  • Mission readiness — Untreated dental issues can ground Airmen or delay deployments.
  • Continuity of care — Especially important during PCS moves or transitions between clinics.
  • Legal and privacy compliance — All handling follows strict DoD and Air Force regulations.

For USAF dental professionals, mastering the AF 2100B series—including the red AF Form 2190B—is a core competency covered in dental assistant training and qualification programs.

Keywords for further reading: AF Form 2190B, USAF dental record, Health Record Dental Red, AF 2100B series, terminal digit filing, AFMAN 47-101, military dental readiness.

This article is for informational purposes only and is based on publicly available USAF training materials and official guidance. Always refer to current Air Force Instructions and your local Medical Treatment Facility for authoritative procedures. Forms and policies are subject to change.

Official Download Links (provided by user):

For the most current information, visit the Air Force e-Publishing site or contact your base dental clinic.