AF Form 864: Daily Requirement and Dispatch Record (2026) – AF Form 864, officially titled Daily Requirement and Dispatch Record, is a critical document used by the United States Air Force to track daily equipment requirements, pickups, deliveries, and dispatches. It ensures accurate accountability for aerospace ground equipment (AGE), vehicles, tools, and other support assets essential to aircraft maintenance and mission operations.
This form supports maintenance logistics by providing a standardized record of equipment movement, helping units maintain operational readiness while complying with Department of the Air Force policies.
What Is AF Form 864 Used For?
The primary purpose of AF Form 864 is to document all equipment pickup and delivery activities on a daily basis. Units utilize it (or MAJCOM-approved electronic equivalents) to record:
- Requests for equipment or resources
- Dispatch of items to users or work centers
- Return or delivery of equipment
- Specific servicing activities, such as aircraft LOX (liquid oxygen) servicing unit pickups and drop-offs
It plays a key role in Aircraft and Equipment Maintenance Management, as outlined in DAFI 21-101. The instruction directs personnel to use AF Form 864 for tracking equipment movement to ensure proper control, reduce loss, and support mission generation.
Examples of its application include:
- Aerospace Ground Equipment (AGE) movement and towing
- LOX servicing trailers and units
- General tool, vehicle, or support equipment dispatches in maintenance squadrons
This form helps maintenance leaders maintain visibility over assets, which directly impacts aircraft availability and safety.
Who Uses AF Form 864?
AF Form 864 is primarily used by:
- Maintenance Group (MXG) personnel
- Aerospace Ground Equipment (AGE) flights and sections
- Equipment custodians and dispatchers
- Logistics and support squadrons handling daily requirements
It applies across Active Duty, Air National Guard, and Air Force Reserve units. Supplements from Major Commands (MAJCOMs) like Air Combat Command (ACC), Air Mobility Command (AMC), and others may add specific local procedures while referring back to the core DAFI 21-101 guidance.
Key Features of the Form
AF Form 864 is a multi-column, daily log-style form designed for efficient manual or electronic recording. Typical fields include:
- Date — The operational day being recorded
- Equipment/Item Description — Details of the asset (e.g., specific AGE item, LOX unit, vehicle)
- Serial Number or Identifier — For unique tracking
- Requester/Unit — Who requested or received the item
- Dispatch/Pickup Time — When the item left the control point
- Delivery/Return Time — When it was returned or delivered
- Operator/Driver Name or Signature — Accountability
- Remarks/Notes — Any issues, condition notes, or additional details
- Totals or Summary — For daily reconciliation
The layout emphasizes chronological tracking to create an auditable trail of equipment status throughout the day. Always use the most current version available from official sources.
How to Fill Out AF Form 864? (Step-by-Step Guidance)
While the exact block layout appears on the official PDF, general best practices based on DAFI 21-101 and unit supplements include:
- Enter the Date at the top for the specific day of operations.
- Log each transaction as it occurs — include clear descriptions of the equipment.
- Record times accurately for dispatch and return to maintain real-time accountability.
- Capture signatures or identifiers of personnel involved for traceability.
- Use remarks for any discrepancies, maintenance needs, or special conditions.
- Reconcile at the end of the shift or day to ensure all items are accounted for.
Important Tips:
- Use black ink or type entries when possible for legibility.
- Never leave fields blank if information is required — use “N/A” when appropriate.
- Units may supplement with electronic systems, but the paper form remains authorized where needed.
- Retain records according to the Air Force Records Disposition Schedule.
For the most accurate filling instructions, refer directly to your unit’s local operating instructions or the prescribing guidance in DAFI 21-101 and related MAJCOM supplements.
Download the Official AF Form 864
The current official version of AF Form 864 – Daily Requirement and Dispatch Record is available for free download from the Department of the Air Force e-Publishing website:
→ Download AF Form 864 PDF: https://static.e-publishing.af.mil/production/1/af_a4/form/af864/af864.pdf
Always obtain forms from www.e-publishing.af.mil to ensure you have the latest revision and avoid outdated versions that may not comply with current policy.
Related Publications and Guidance
- DAFI 21-101, Aircraft and Equipment Maintenance Management — The primary instruction governing use of AF Form 864 for equipment tracking.
- MAJCOM Supplements (e.g., ACC, AMC, AETC) — May provide additional procedures for specific commands or bases.
- Local Base Instructions (e.g., Spangdahlem ABI 21-128 for LOX handling) — Often reference the form for specialized processes.
For the most up-to-date information, visit the official Air Force e-Publishing site and search for DAFI 21-101 or AF Form 864.
Why Proper Use of AF Form 864 Matters?
Accurate completion of the Daily Requirement and Dispatch Record supports:
- Enhanced equipment accountability and reduced loss
- Improved mission capability rates
- Compliance with Air Force maintenance standards
- Better data for trend analysis and process improvement
In high-tempo environments, this simple daily log contributes significantly to overall fleet readiness.
Need Help?
If you have questions about completing AF Form 864 or related maintenance procedures, consult your unit’s Maintenance Operations Center (MOC), AGE Flight, or Logistics Readiness Squadron. For policy clarifications, refer to your MAJCOM functional office or the guidance in DAFI 21-101.
This article is for informational purposes and is based on publicly available Department of the Air Force publications as of 2026. Always verify the latest guidance through official channels at e-publishing.af.mil.